Deputy Clerk of Circuit Court III, Civil Courtroom

City of Chesapeake (VA)•Chesapeake, VA

43d

About The Position

The Deputy Clerk III will start in civil division and shall include courtroom training for the civil cases. This position is responsible for providing initially civil court administration assistance to judges, attorneys, defendants, and court personnel. This class is responsible preparing all necessary paperwork to reflect judge's orders whether in criminal or civil proceedings. This will allow our civil supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and security. Deputy Clerk III must multitask in order to be able to start and stop what they are doing. The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience. The Deputy Clerk III, involves entering various data and information into state computer systems, researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management and financial management systems. This class works within a general outline of work to be performed; develops work methods and sequences under general supervision. Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to: reviewing and completing the process, pleadings, orders, divorces, adoptions, expungements, working with our Probate Division Guardianships/Conservatorship, bond forfeiture, capias, E-filling, one time Officiant, Restricted Driver's license. Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations. Receipt fees, taxes, fines, restitution, and costs for various court matters. Customer service is essential and expected responding to our customers' questions whether by emails, telephone calls and front counter.

Requirements

Requires a bachelor's degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.