Courtroom Clerk II

Pima County•Milwaukee, WI

About The Position

Provide administrative and clerical support to judges, attorneys, and the public to ensure accurate and efficient case processing requiring knowledge of legal procedures, terminology, documentation, and time constraints, and makes independent decisions regarding the processing of routine legal documents. This is a court-classified position that has no supervisory responsibilities. Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location.

Requirements

An Associate’s Degree in Business Administration, Public Administration, paralegal studies, or a closely related field and one year specialized experience working in a legal office environment; OR A certificate of completion in paralegal or legal assistant studies from an American Bar Association (ABA) approved program at an accredited college or university and one year specialized experience working in a legal office environment; OR A high school diploma or the equivalent and two years specialized experience working in a legal office environment.
Must have knowledge of courtroom protocol and legal terminology
Must have knowledge of general office procedures and practices including record keeping, filing, and typing forms, documents, and correspondence.
Must have knowledge of office equipment and software such as Microsoft Word, Outlook, and Excel.
Must have knowledge of business English, grammar punctuation, spelling, and a good mathematical aptitude.
Must have the skills to operate a computer to enter and retrieve information in a complex database.
Must have good organization, time management skills, and problem-solving skills
Must have the ability to research facts, analyze, and identify resolutions to issues.
Must have the ability to work independently and under pressure.
Must have the ability to communicate effectively, both verbally and in writing, with a diverse group of people.
All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials.

Nice To Haves

Preference may be given to candidates with court experience.
Preference may be given to applicants who are Spanish speakers.

Responsibilities

Research case files for completeness and accuracy and prepares the file for court
Conduct digital recording of courtroom proceedings to document parties’ statements and activity in the courtroom
Review case files prior to court to ensure proper documentation and advise the judge of the case status
Check defendants in prior to the beginning of court and enter their presence for digital recording purposes
Enter all case proceedings, dispositions, motions, and court calendar into the appropriate automated systems
Coordinate all calendar matters with judicial staff, attorneys, litigants, victims, and outside agencies according to judicial guidelines
Schedule events as ordered by the judge
Manage efficient case flow by ensuring future events are properly scheduled
Provide administrative and clerical support of a confidential nature to the judges including the Presiding Judge and judges handling a specialty court
Assist the attorneys and public to ensure they get relevant information pertaining to their case
Prepare and process appropriate documents from court proceedings and distribute the copies to the proper parties
Monitor and maintain the integrity of all evidence and exhibits admitted into the court record
Respond to staff, customer, and citizen inquiries and complaints, performs related research and resolves problem and complaints
Be comfortable with and have the ability to adapt to using a variety of different types of technology including but not limited to conducting court business in alternative court-authorized formats such as Zoom video and telephonic hearings
Operate various office equipment and applications including Zoom, desktop computers, video equipment, FTR digital recording equipment, and Spillman
In addition to regular courtroom duties, complete duties for Initial Appearance Court when assigned: Pull up, review, and print the Pima County Jail’s booking sheets; Process complaints, reports, and arresting paperwork; Prepare and distribute tentative and final Initial Appearance (IA) calendar; Complete Conditions of Release and Order forms in preparation for court; Schedule arraignments, pre-trials, case management, and preliminary hearings as ordered by the judge; Assign appointment of counsel and coordinates essential information with Indigent Defense and court staff; Copy audio requests, as needed
Requires the ability to work the weekend, holidays, and alternative work hours based on department needs. May require working at an off-site location
Compile statistical data and prepare periodic and special reports
Assist in training new courtroom clerks
Prepare form packets as needed
Provide assistance to jurors as needed
Organize courtroom supplies and prepare the courtroom for daily proceedings
Complete special assignments and projects as requested

Benefits

Retirement Plan
Vacation, holidays, and sick leave
100% paid parental leave
Employer-paid Short -term Disability
Tuition Reimbursement
Health Wellness discount program
Mental and Behavioral Health Benefits
Paid Training with Advancement Opportunities
Upon yearly anniversary, 56 hours of sick time accrued, less usage, may be rolled over to vacation time.
We offer a competitive benefits package to benefit eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave.
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.