Part-Time Deputy Clerk II
About The Position
The purpose of this classification is to provide administrative and clerical support to an assigned Court. This position is designated as part-time, with work hours scheduled from 8:00 a.m. to 5:00 p.m., Monday through Friday, contingent upon the division's requirements. This position requires completion of a Keyboarding and Basic Word skills testing to move forward in the hiring process. The skills testing information and link will be sent via email prior to the closing date of this job announcement for applications received that successfully meet qualifications for this position. Skills testing must be completed by Tuesday, October 6th, 2026, at 11:59 pm. Please note, failure to complete the assessment will disqualify you from consideration for this position.
Requirements
- High School Diploma or GED required
- supplemented by two years of experience providing administrative or clerical support.
- Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
- Tasks may involve extended periods of time at a keyboard or work station.
- Some tasks require the ability to communicate orally.
Nice To Haves
- Completion of a Keyboarding and Basic Word skills testing is required to move forward in the hiring process.
Responsibilities
- Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.
- Performs administrative and clerical support tasks for an assigned Court: reviews incoming and outgoing documents for completeness and accuracy of information; and processes documents for filing as required in accordance with court rules; receives orders for files and records research and retrieval; pulls and delivers requested files and records.
- Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.
- Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.
- Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.
- May attend court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
