DEPUTY CLERK II G115 Imaging
About The Position
This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County. Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents. Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records. Retrieves criminal and real estate documents; processes and enters data as required. Troubleshoots specialized imaging computer system. Transfers documents to microfilm. Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances. Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public. Maintains all court documents and ensures filing processes are consistent. Verifies all Superior Court Documents from previous day; makes corrections where needed. Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents. Processes notary public applications. Performs other duties as assigned.
Requirements
- Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
- Knowledge of legal terminology and required record-keeping procedures and deadlines.
- Knowledge of modern office procedures.
- Knowledge of computer imaging hardware and software programs.
- Knowledge of the operations and functions of local and state court systems.
- Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
- Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
- Skill in the use of specialized imaging peripherals including scanners and digital cameras.
- Skill in basic mathematics.
- Skill in dealing with the public.
- Skill in oral and written communication.
- Completion of specialized training in the occupational field.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Responsibilities
- Providing in and out of court support for Superior & State Civil and Criminal proceedings.
- Coordinating and participating in the electronic imaging of all court records.
- Scanning or electronically converting forms, correspondence, and documents.
- Assisting in coordinating the management, maintenance, update, and retrieval of electronic court records.
- Retrieving criminal and real estate documents.
- Processing and entering data as required.
- Troubleshooting specialized imaging computer system.
- Transferring documents to microfilm.
- Receiving, dockets, and filing warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
- Researching criminal case information for various agencies.
- Answering prisoner questions and mail.
- Responding to phone inquiries and assisting the general public.
- Maintaining all court documents and ensuring filing processes are consistent.
- Verifying all Superior Court Documents from previous day and making corrections.
- Pulling cases and delivering to judges.
- Pulling records, making certified copies, and faxing documents.
- Processing notary public applications.
- Performing other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
