Deputy Clerk I

County of Mason•Mason County, WA

14d

About The Position

Performs a variety of detailed clerical and office tasks requiring knowledge of court functions and procedures. In all court matters, accuracy and efficiency are critical as even the slightest error or omission in processing, indexing, posting, filing and disbursement of funds may affect the life and/or property of members of the public. Essential Functions DISTINGUISHING FEATURES OF THE CLASS Must abide by the General Code of conduct, as well as the Code of Judicial Conduct as set forth in addendum 1, specifically Canon 1,2 &3 and must also abide by the Code of Ethics. Positions assigned to the Deputy Clerk I classification are distinguished from the Deputy Clerk II and Deputy Clerk III classification by the emphasis on learning and becoming proficient in the various tasks and functions in the office to which they are assigned. Tenure in the office is also a determining factor in classification. The newer employee will generally work under closer supervision and with less independence until proficiency is acquired. ESSENTIAL JOB FUNCTIONS (Any one position may not include all the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings. Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court. Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes. Completes requests for documents and other information. Enters, modifies and retrieves a variety of information using the statewide information system. Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters. Receipts funds for garnishments, judgments and new case filings. Processes warrants of arrest, abstracts of judgments, garnishments and all writs. Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis. The court Clerk takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents. Prepares forms, reports, memos and letters. Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents. Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes. Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data. Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases. Regular, reliable and punctual attendance. Performs other related duties as assigned.

Requirements

General office practices and procedures
Computers and other office equipment
Follow oral and written instructions
Establish and maintain effective working relationships with co-workers, Public Officials and the public
Operate standard office machines, computers and equipment accurately and efficiently
Must be able to understand and carry out oral and written instructions, and apply guidelines and training materials to the position
Must be able to function under pressure and meet stringent deadlines
Perform the essential functions of the job
Writing skills; good spelling, grammar, legibility and composition
Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations
Maintain the confidentiality of sensitive and confidential information
Coordinate and implement loss control training programs
Physical ability to perform the essential functions of the job
Multi task at a high level while performing the essential functions of the job
Work under pressure and meet deadlines
One year office support experience, preferably in a court or legal office
High School diploma or G.E.D.
Type minimum 35 WPM
If you drive to and from work and/or for any work-related matter you must possess a valid Washington State Driver’s License and vehicle insurance or request and get approval for a reasonable accommodation.

Nice To Haves

knowledge of court related documents, procedures and terminology is helpful

Responsibilities

Processes cases, including filing, retrieving, preparing and processing court related documents and scheduling of hearings.
Prepares court calendars for civil, criminal, domestic and juvenile courts; prepares case files if needed for court sessions ensuring all case related information is available for court.
Assists the public at the counter and over the telephone by answering questions and explaining court procedures and processes.
Completes requests for documents and other information.
Enters, modifies and retrieves a variety of information using the statewide information system.
Collects and receipts payments for fees, fines and restitution in criminal matters as well as juvenile offender matters.
Receipts funds for garnishments, judgments and new case filings.
Processes warrants of arrest, abstracts of judgments, garnishments and all writs.
Prepares court calendars and serves as Court Clerk and is present at court sessions on a more limited basis.
Takes minutes and records all proceedings, marks exhibit, processes orders of the court and all court documents.
Prepares forms, reports, memos and letters.
Receives, sorts, opens, date stamps, distributes incoming mail, and all other court related documents.
Process data dissemination requests as authorized by the Clerk following all Court Rules and Statutes.
Analyzes and extracts data from court files and state systems using extreme caution with respect to confidential data.
Collects and receipts money for filing fees, criminal fines and fees, juvenile offender fines and fees and restitution for all criminal and juvenile cases.
Regular, reliable and punctual attendance.
Performs other related duties as assigned.