Temporary Deputy City Clerk

City of Merced•Merced, CA

7d•Onsite

About The Position

Under general supervision, this role provides direct administrative and program support to the City Clerk. Key responsibilities include preparing, distributing, and publishing City Council agendas, assisting with the maintenance of official City records, and acting in the capacity of Assistant City Clerk when delegated. This is a specialized, single-position classification designed to offer a variety of assistance and support for City Clerk responsibilities and functions.

Requirements

Equivalent to the completion of the twelfth grade.
Three years of increasingly responsible administrative support and office administration experience.
Possession of an appropriate California Driver License.

Nice To Haves

College coursework in business administration, public administration, or related field.
Completion of an Associate's degree with major coursework in Business Administration, Public Administration, or a related field.
Experience with City of Merced boards and commissions.
Municipal government experience.
Possession of or ability to obtain Certified Municipal Clerk Certification (CMC).

Responsibilities

Perform a variety of complex technical support work for City Clerk functions.
Assist in gathering material and documents for City Council agenda packets, including administrative reports, attachments, exhibits, and agreements.
Research and process documents; review agreements, contracts, resolutions, reports, and ordinances for proper format, accuracy, and completeness.
Prepare agendas for City Council meetings and attend meetings, taking and transcribing minutes and other records.
Perform follow-up work for City Council meetings, including preparing and distributing notices and publications of actions, resolutions, and ordinances.
Administer oaths of office and certify documents.
Provide staff assistance to assigned boards and commissions, including agenda preparation and minute preparation.
Answer public and staff inquiries regarding City Clerk functions and responsibilities.
Provide coverage and assistance in all areas of the City Clerk's Office, including filing, photocopying, answering telephones, assisting the public, processing public records requests, and scheduling conference rooms.
Assist in conducting and supervising municipal elections and prepare candidate packets.
Perform a variety of projects as assigned by the City Manager's Office.
Serve as back up to other office staff.
Perform related duties as required.