DEPUTY CITY CLERK

City of Leadville•Leadville, CO

6d•$65,000 - $75,000•Onsite

About The Position

Under general supervision, the Deputy City Clerk performs complex clerical and administrative functions for the City of Leadville. The Deputy City Clerk is the city’s custodian of records and is responsible for responding to Colorado Open Records Act requests. The Deputy City Clerk shall furnish on demand copies of any record, ordinance or other proceedings on file in his or her office upon payment to him or her of such fees as are allowed under law, all such fees to be deposited in the city treasury and to become the property of the city. The Deputy City Clerk shall have the custody of all the laws, ordinances and resolutions of the city and shall maintain a regular and correct journal of the proceedings of the council. The clerk shall have custody of the seal of the city and shall affix the same to all instruments as may be required or requested. The Deputy City Clerk is responsible for the city’s election and the city’s website. The Deputy City Clerk is responsible for issuing and managing business licenses, short term rental licenses, vendor permits, liquor licenses, and marijuana licenses.

Requirements

Modern office practices, procedures, and equipment.
Working knowledge of state and local liquor licensing laws and regulations.
Working knowledge of state and federal legislation as needed to perform duties including the Colorado Revised Statutes pertaining to election law and records retention.
Knowledge of C.O.R.A. and Open Meetings Act.
Knowledge of applicable City, county, State, and federal statutes, regulations, ordinances and codes.
Excellent written and verbal communication skills.
Strong interpersonal skills and ability to establish effective working relationships with co-workers, elected officials and the general public.
Innovative, collaborative, organized, self-motivated.
Ability to work independently, pay close attention to detail, and manage multiple reports, documents, and deadlines effectively.
Ability to properly operate or use: computer (Google, Microsoft Office software), telephone, copier, calculator, audio and video recording devices, and other office equipment.
Ability to respond effectively to sensitive inquiries or complaints and provide excellent customer service.
Ability to maintain the confidentiality of sensitive matters.
Ability to creatively problem-solve to address vaguely defined issues.
Ability to work on several projects or issues simultaneously.
Ability to work independently or in a team environment as needed.
Ability to attend government meetings that may take place after normal business hours.

Responsibilities

Maintaining the city’s official records including, but not limited to, ordinances, resolutions, minutes, public notices, correspondence, contracts, agreements, liquor and marijuana licenses, licensing authority, and legal documents.
Documenting, cataloging, and maintaining official City of Leadville records.
Preparing and maintaining indexes and guides as to locating reference material and records.
Responding to Colorado Open Records Act requests submitted to the city.
Distributing and posting revisions to the city’s Municipal Code.
Supporting the City Council, the Liquor and Marijuana Licensing Authority, and the Board of Adjustment.
Preparation of materials and packets for meetings, study sessions, and other official functions.
Attendance at meetings (including evening meetings) and transcribing and preparing meeting minutes and all other support needed for these bodies.
Processing licenses (including business, liquor, marijuana and short-term rentals).
Coordinating with the County all aspects of preparing for and conducting municipal elections.
Responding to questions pertaining to the election process and providing other information and assistance.
Typing forms, writing documents, correspondence and status updates.
Conducting research, summarizing reports on complex issues, data entry, faxing, copying.
Maintaining meeting schedules and other appointments for elected and appointed officials.
Assisting the public, citizens, council members, and city staff with inquiries related to public records, and general City information by phone, in person, or in writing.
Public presentations as needed and attendance at departmental, organizational, and other public meetings.
Assuming the duties of the City Clerk in the City Clerk’s absence.
Grant writing.
Website updating and management.
Other duties and related work and support for the city’s Administration Department as required and assigned.