Deputy Chief of Staff, SVP Suite

New York University•New York, NY

3d•$130,000 - $170,000•Hybrid

About The Position

University Development and Alumni Relations (UDAR) solicits private funding to support the University’s strategic goals in teaching, learning, and research, working across the University and its schools and colleges to secure and steward gifts and pledges for student aid, faculty support, academic and research programs, facilities, infrastructure, and the endowment. As part of NYU’s Development and Alumni Relations Senior Vice President (SVP) Suite, the Deputy Chief of Staff serves as a senior operational partner to the Chief of Staff and a key operational resource within the Suite. Under the strategic direction of the Chief of Staff and SVP, this role directs the SVP Suite’s portfolio and project management infrastructure, SVP Board Committee preparation, presentations, and prospect-briefing workflows. The position works with the Chief of Staff and leaders across UDAR and the University to establish systems, timelines, and operating practices that advance high-priority initiatives and provide visibility into progress, risks, decisions, and emerging issues. It also directs interdepartmental projects, particularly board presentations, prospect briefings, and high-level talking points. The role leads the planning, development, and coordination of high-level SVP presentations in partnership with University offices, including talking points, slide decks, speeches and remarks, and other deliverables. It ensures that the SVP, the President, and board members are prepared for prospect-related meetings, working with research teams, fundraisers, and the CRM system. The Deputy Chief of Staff liaises with the Office of the Secretary, the Office of the President, and UDAR leaders; represents the Chief of Staff or SVP Suite on assigned matters within delegated authority; supports executive continuity and daily operations; and manages the Suite’s day-to-day budget activity in partnership with UDAR Finance and Business Operations, under the Chief of Staff’s overall oversight. The position is eligible for a hybrid work arrangement.

Requirements

Bachelor’s degree required.
At least 10 years of progressively responsible experience in academic administration, government, or a comparable setting, or an equivalent combination of education and experience.
Experience providing operational leadership for complex, cross-functional initiatives; managing executive deliverables and high-priority projects; directing or reviewing others’ work; and managing or monitoring budgets.
Demonstrated ability to translate senior leadership priorities into coordinated execution, establish project and accountability structures, and work effectively across complex organizations.
Exceptional organizational, operational leadership, project management, and problem-solving skills, including the ability to lead complex cross-functional initiatives and translate executive priorities into coordinated action.
Ability to exercise independent judgment within delegated authority, establish priorities, direct and review others’ work on assigned projects, and ensure accountability for high-level deliverables.
Strong analytical skills to assess competing priorities, identify action items and assignments, anticipate risks and dependencies, and develop solutions to complex operational challenges.
Ability to develop, implement, and interpret operating practices, procedures, and processes consistent with established policies.
Excellent research, writing, presentation, and communication skills, including developing executive presentations, talking points, speeches, and briefing materials for senior leadership.
Ability to collaborate effectively with leaders and cross-functional partners to advance priorities and ensure timely execution of commitments.
Strong financial acumen, including supporting budget planning, managing day-to-day budget activity, monitoring expenditures, and identifying financial issues requiring escalation.
Ability to handle sensitive and confidential matters with discretion and sound judgment, manage competing deadlines, and recognize matters requiring escalation to the Chief of Staff or SVP, including matters with significant strategic or institutional implications, competing senior-level priorities, or executive judgment.

Nice To Haves

Master’s degree or advanced degree.
At least 10 years of experience in higher education, including supporting senior executive leadership and coordinating complex cross-functional initiatives in an executive or comparable operational environment.
Ability to leverage technology and institutional data to support executive decision-making, improve operational workflows, and ensure information accuracy, confidentiality, and integrity.

Responsibilities

Direct and oversee the SVP Suite’s portfolio and project management infrastructure, Board Committee preparation, presentations, and prospect-briefing workflows.
Establish systems, timelines, and operating practices with the Chief of Staff and leaders across UDAR and the University to advance high-priority initiatives and provide visibility into progress, risks, decisions, and emerging issues.
Direct interdepartmental projects, with a focus on board presentations, prospect briefings, and high-level talking points.
Plan, develop, and coordinate high-level SVP presentations with University offices, including talking points, slide decks, assigned speeches and remarks, and other deliverables.
Prepare the SVP, the President, and board members for prospect-related meetings by working with research teams, fundraisers, and the CRM system.
Serve as a liaison to the Office of the Secretary, the Office of the President, and UDAR leaders to advance the University’s philanthropic work.
Represent the Chief of Staff or SVP Suite on assigned matters within delegated authority.
Support executive continuity and day-to-day operations.
Manage the SVP Suite’s day-to-day budget activity in partnership with UDAR Finance and Business Operations and under the Chief of Staff’s overall oversight.
Direct or review the work of others on assigned projects and ensure accountability for high-level deliverables.