Deputy Chief of Staff, Office of the CEO

Anduril Industries•Costa Mesa, CA

About The Position

Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years. The Deputy Chief of Staff will be a proactive and adaptable partner to our CEO, Chief of Staff, and the entire executive team. This role involves managing complex scheduling, coordinating projects, and optimizing workflows. It demands independence, task-level ownership, and a deep understanding of Anduril's mission. The ideal candidate thrives in ambiguity and rapidly evolving business priorities. You will partner closely with the Chief of Staff, bridging administrative efficiency with high-level operational execution.

Requirements

3+ years of experience supporting fast-paced executive teams.
Exceptional communication skills: Proven ability to write, speak, and interact effectively and professionally with high-level executives, clients, employees, and business associates, both internally and externally.
Demonstrated discretion: Proven track record of handling confidential and sensitive information with utmost professionalism.
Robust organizational and time management skills: Proven ability to multitask effectively, manage multiple priorities and individuals, and consistently deliver high-quality results with thorough follow-through.
Expertise in international and domestic travel coordination.
Experience interfacing with Board of Directors, investors, and external executives.
Proven experience in planning and executing VIP events.
Mastery of managing and optimizing complex, high-volume calendars.
Detail-oriented with a systematic approach: Proficient in implementing and utilizing functional systems for work management (e.g., Asana, bullet-journaling).
Advanced skills in Microsoft Office Suite and Slack.
Completed Undergraduate Degree
U.S. Person status is required due to access to export-controlled data.

Nice To Haves

Problem solving and very strong analytical skill capabilities.
Successfully supported multiple leaders in the past.
Worked in a hard tech startup or similar environment.
Excellent attention to detail and accuracy.
Experience with end-to-end project management.
Strong organizational and time management skills.
Success in this role is looking outside the box, ability to fill the gap between comms, flexibility
Fast Paced Tech Company experience

Responsibilities

Calendar Management
Manage and optimize the CEO's comprehensive calendar.
Balance and prioritize the calendars of multiple leaders, demonstrating agility in adapting to shifting needs while ensuring accuracy and on-time delivery.
Plan and execute seamless domestic and international travel for the CEO, anticipating and addressing their specific needs and preferences.
Accompany the Executive on travel as required.
Coordinate and support VIP engagements, both internally and externally.
Communications
Serve as the primary point of contact for internal and external communications on behalf of the CEO, especially concerning meetings.
Analyze and interpret incoming information to identify gaps, and develop and disseminate communications that bridge these gaps between key stakeholders.
Handle confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
Communicate information clearly and efficiently, tailoring communication styles for diverse audiences.
Relationship Management
Cultivate strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
Facilitate seamless coordination on high-stakes projects by proactively managing relationships.
Operate with discretion and independence to optimize processes, flag risks, and ensure the secure handling of sensitive information.
Provide backup support to other administrative assistants as a member of the administrative team.
Travel domestically and internationally as needed for the role.

Benefits

Healthcare Benefits
US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you.
UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents.
IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.
Additional Benefits
Income Protection: Anduril covers life and disability insurance for all employees.
Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.
Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.
Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.
Professional Development: Annual reimbursement for professional development
Commuter Benefits: Company-funded commuter benefits based on your region.
Relocation Assistance: Available depending on role eligibility.
Retirement Savings Plan
US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options.
UK & IE Roles: Pension plan with employer match.
AUS Roles: Superannuation plan.