Deputy Chief of Staff, Office of SVP
About The Position
The Deputy Chief of Staff (working title) stewards the day-to-day needs of DAR and the Office of the Senior Vice President. Working closely with the Associate Vice President and Chief of Staff, this individual escalates urgent items, addresses communication gaps, and prepares and reviews high-impact briefing materials for internal and external audiences. Partner with the Chief of Staff and Senior Vice President to drive strategic priorities, operational execution, and cross-functional alignment across the development organization. Lead special projects and strategic initiatives supporting fundraising growth, donor engagement, and organizational priorities. Coordinate execution of short- and long-term development strategies in alignment with institutional goals, working closely with the board office, president’s office, and provost’s office. Support executive decision-making through briefing materials, strategic analyses, and operational recommendations. The Project Manager (PM) leads, directs, and executes various initiatives from concept to implementation with a high level of independence. The Project Manager will oversee a portfolio of key projects, ensuring that all assigned projects successfully meet institutional goals, deliver impactful results, and drive excellence. Additionally, the PM supports and mentors other project managers and staff, ensuring best practices in project management are followed. This position is responsible for ensuring the successful completion of a portfolio of projects within the approved schedule, scope, and budget, and escalating major risks and issues to division/department leaders as appropriate. In partnership with other project stakeholders, the PM leads the design and implementation of individual projects.
Requirements
- Bachelor’s degree.
- Five years of related experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Nice To Haves
- Project Management Professional Certification.
- Demonstrated ability to use Microsoft Office Suite software applications, along with a general understanding of HRIS applications to retrieve data for reporting and analysis.
- Knowledge of SmartSheet or comparable project planning software.
Responsibilities
- Oversee and direct the scope of projects, including goals, timelines, budgets, and objectives.
- Oversee and execute project plans, budgets, timelines, and risk mitigation strategies, and monitor and report on progress and outcomes.
- Complete activities/deliverables required to complete the projects, including analysis, benchmarking, data collection, and deliverable development.
- Identify and resolve conflicts, challenges, or barriers that may arise during the project lifecycle and escalate them as appropriate.
- Serve in various project roles as necessary to fill gaps and ensure projects proceed as needed. May oversee project teams and resources, including project managers and staff from other departments.
- Oversee key project deliverables, including project plans, budgets, timelines, status reports, presentation materials, reports, and risk mitigation strategies.
- Participate in the risk, issue, and change resolution process, and work with other leaders to take corrective action as needed.
- Serve as a key decision-maker for the projects.
- Interface with key leaders to help define project priorities and communicate project risks, issues, and opportunities.
- Monitor KPIs for special projects, reporting progress and status to senior leaders.
- Oversee and collaborate with project teams and resources, including project managers and staff from other departments.
- Draft project deliverables, including written reports, presentations, spreadsheets, and data visualizations.
- Collaborate with project managers and staff outside of the assigned area to implement the project management methodology and best practices to positively impact the institution and support the strategic initiatives.
- Assist with coaching and mentoring other project management practitioners and share knowledge of best practices.
- Other duties as assigned.
- Escalate urgent items, address communication gaps, and prepare and review high-impact briefing materials for internal and external audiences.
- Partner with the Chief of Staff and Senior Vice President to drive strategic priorities, operational execution, and cross-functional alignment across the development organization.
- Lead special projects and strategic initiatives supporting fundraising growth, donor engagement, and organizational priorities.
- Coordinate execution of short- and long-term development strategies in alignment with institutional goals, working closely with the board office, president’s office, and provost’s office.
- Support executive decision-making through briefing materials, strategic analyses, and operational recommendations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
