Deputy Assistant Director - Program and Process

City of New York•New York, NY

21h•$145,807 - $145,807•Onsite

About The Position

The Mayor's Office of Management and Budget (OMB) is the New York City government's chief financial agency, responsible for assembling and overseeing the Mayor's expense and capital budgets. The FEMA Disaster Recovery Task Force, within the OMB-Managed Grants subdivision, works with City, State, and Federal agencies to aid New York City's recovery from major disaster events like Hurricane Sandy, COVID-19, Tropical Storm Isaias, Tropical Storm Ida, and Tropical Storm Ophelia. This team coordinates policy, monitors budgets, and ensures compliance for FEMA Public Assistance program-funded projects, while also building the City's capacity for future disaster preparedness and response. This new position will provide day-to-day programmatic oversight for FEMA recovery grants related to Storms Ophelia and Ida, including project management, reimbursement claiming, compliance, and grant closeout. The role will also support the Sandy team by sharing expertise and owning specific processes. This is a grant-funded position with an expected term of at least three years, dependent on grant funding availability.

Requirements

Experience with the FEMA Public Assistance Program and Grants Manager (Grants Portal) required.
Experience working with and managing complex projects.
Strong analytical, organizational, and problem-solving skills with an emphasis on attention to detail.
Strong interpersonal skills, and the ability to maintain working relationships.
Strong written and spoken communications skills.
Basic understanding of budgeting and accounting principles.
Ability to work independently as a self-motivator and to motivate others.
Ability to work calmly and proficiently under pressure and to adhere to deadlines.
Strong technical skills including proficiency in Microsoft Office software (Excel, Word, PowerPoint) and the ability to learn new technology quickly.
Bachelor’s degree, preferably in public administration, business, finance, economics, data science, accounting or a related subject, and a minimum of four (4) years’ experience in budgetary planning/management, financial analysis, public policy analysis, grants management, or a related field OR a Master’s degree, preferably in accounting, finance, public administration, public policy, or a related field, and a minimum of two (2) years of experience state grant management, financial analysis, budget planning/management; state budget analysis, or a related field.

Nice To Haves

Support to the Sandy team by sharing expertise on certain processes, and wholly owning others.

Responsibilities

Develop and maintain knowledge of active Ida and Ophelia projects across various work types implemented by numerous City agencies.
Obtain working knowledge of applicable Federal, State, and City rules and regulations, and interpret, monitor, and communicate changes to staff and partner agencies.
Collect and review documentation.
Identify and recommend solutions for programmatic issues.
Contribute to and participate in training seminars on FEMA requirements for City agencies.
Take an active role in identifying opportunities to increase funding awards.
Ensure timely processing of claiming/reimbursement requests.
Report on project status to upper management, DHSES, and FEMA, identifying risks to completion.
Represent OMB/NYC in meetings with external partners such as New York State and FEMA.
Collaborate with FEMA Task Force colleagues, other OMB Task Forces, and agencies to ensure projects are progressing adequately, properly budgeted, expenditures are tracked, and all relevant FEMA policy and guidance is followed.
Oversee a team of OMB staff responsible for day-to-day project tracking.
Develop and provide trainings with other task force members to support staff and offer professional development opportunities.
Analyze the efficiency and effectiveness of task force procedures and develop recommendations for change.