Depot Manager

Techo-Bloc•Hanover, MD

22h•Hybrid

About The Position

The Depot Manager will be responsible for leading and managing 3 to 6 distribution yards across North America. They will be responsible for inventory management and are expected to develop specific strategies for each site to help further market penetration of Techo-Bloc products. Depot Manger will work directly with Sales to align company goals and expectations, thus creating an appealing destination for Techo-Bloc customers. The Depot Manager will be required to travel regularly to each of the locations they oversee, visiting each location approximately every month, unless an issue arises that requires more frequent attention at a specific site. This will involve a total of 18 to 36 visits per year, depending on the number of yards managed. The Manager will be accountable for all activities at each site and will provide regular updates and recommendations to the Distribution Operations Manager.

Requirements

Driver’s License
High school Diploma or Equivalent; and five to seven years related experience and/or training.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports and business correspondence.
Ability to effectively present information and respond to questions from groups, clients, customers, and the public.
Knowledge of word processing software; spread sheet software; internet software; database software and contract management systems.
Oral Communication Skills
Written Communication Skills
Technical Communications
Customer Relations
Customer Service
Math Aptitude
Organization
Planning
Professionalism
Time Management

Responsibilities

Ensure all employees are properly trained and have the resources needed to successfully complete their jobs
Manage time off requests and schedules, through our HRIS system, in coordination with the Yard Coordinator
Perform quarterly reviews of the Yard Coordinators to ensure expectations are being met and take appropriate action when needed
Partner with the Yard Coordinators to assess the quarterly reviews from the Forklift Operators
Travel to all assigned distribution yards
Develop a travel schedule that will be approved by the Distribution Operations Manager
Book travel events while being responsible and cost effective (company credit card will be issued)
Effectively manage time while traveling and maximize activities when visiting the sites
Prepare, manage and maintain detailed reports of site visits, ensuring accurate documentation of activities, observations, and required follow-up actions
Enforce a regular inventory count in each yard to verify physical counts match the inventory in 365.
Validate counts onsite by spot checking several items
Monitor the proper turn of inventory onsite (IE, oldest shipped first)
Put a plan in place per site to ensure all pallets are properly packaged and stored according to TB standards
Monitor items with poor turnover and present a strategy to the Distribution Operations Manager to move these items
Create designated areas that are protected from debris to store marketing material
Work with Yard Coordinators on yard layouts to increase loading and unloading efficiencies
Validate the team is keeping the yard from debris (IE, shrink wrap, bags, connectors, pallets etc.)
Work with yard coordinators to identify areas of the yard that need repaired and propose the plan to the Distribution Operations Manager to have these corrected
Secure the lawn maintenance contracts per site if required
Secure cleaning contract for office space if required or put a plan in place with onsite team to ensure office area is kept clean
Fulfilling orders, partial pallets, and sample requests for customers and sales reps
Educate the team on the expectations of product quality when pulling orders and samples
Validate orders are completed within the allotted time frame and work with the yard coordinators to maximize productivity
Monitor loading accuracy, work with yard coordinators to put a plan in place that will reduce/eliminate loading errors
Receive invoices, order supplies, create purchase orders
Approve and forward all monthly invoices to the AP department promptly
Approve purchase requisitions from yard coordinators and place orders for all supplies required at the site (IE, Staples, Uline)
Receive all PO’s created in 365 and attach the appropriate information, allowing AP to properly process the payments
Ensure a safe work environment for both employees and customers
Maintain accurate forklift certification records for the team at each site
Purchase all required PPE and train the team on proper use
Meet with local municipalities/cities and fire marshals’ when yearly inspections are completed to ensure compliance
Keep records and schedule maintenance for equipment
Ensure the team is completing all daily onsite maintenance functions (IE, grease chains, check tire pressure and fluids)
Secure vendors for maintenance and repairs to existing equipment
Ensure all equipment is regularly cleaned, maintained, and in optimal working condition to meet operational standards