Depot Coordinator

Talent Xpanse•Santa Ana, CA

5d•Onsite

About The Position

The Depot Coordinator plays a key role in managing donated materials, maintaining an organized and welcoming Depot, and supporting day-to-day operations for a non-profit organization that inspires critical thinkers, problem solvers, innovators, leaders, and environmental stewards through hands-on, creativity-enhancing STEAM exploration. The Depot for Creative Reuse is where donated materials are transformed into engaging STEAM learning experiences for students. This role balances materials management (60%) and administrative support (40%), including inventory control, material tracking, donation intake and processing, membership management, volunteer support, and general operational coordination. The Depot Coordinator must be highly organized, adaptable, and able to manage multiple priorities while providing excellent customer service and helping maintain an efficient, welcoming Depot.

Requirements

Valid driver's license and proof of automobile insurance REQUIRED
Reliable means of transportation REQUIRED
Highly organized with exceptional attention to detail
Strong problem-solving skills with the ability to adapt quickly
Excellent written and verbal communication skills
Professional and relationship-oriented when interacting with donors, members, volunteers, and community partners
Dependable with a strong attendance record
Thrives in a fast-paced environment
Passion for sustainability, creative reuse, education, and community engagement
Ability to work independently and as part of a collaborative team
Frequently lifting, carrying, and moving items weighing 11-25 lbs.
Occasionally lifting, carrying, and moving items weighing up to 50 lbs.
Moving heavy boxes and storage totes
Standing, bending, stooping, and reaching for extended periods
Working in a warehouse environment that is not air-conditioned
Transporting boxes and totes of materials up and down stairs
Using a step ladder to access materials stored on upper shelves

Responsibilities

Greet visitors and provide front desk coverage
Answer and direct phone calls
Schedule and facilitate membership appointments
Perform computer-based work – maintain membership tracker and material donation tracker
Communicate regularly with Operations Team members
Organize material shelves in Depot lobby
Process material donations from individuals, including accepting, weighing, sorting, and storing materials
Organize, inventory, and track materials throughout the warehouse
Coordinate material collection drives with community and corporate partners
Collaborate with the Education Manager to review and update kit material lists based on current inventory levels
Plan volunteer tasks for both in-Depot and take-home work
Support the Volunteer Coordinator with setting up kit assembly line and volunteer events and activities
Replace air purifier and coffee filters as needed
Refill kitchenette water bottles as needed
Assist Operations Coordinator with transporting materials to and from off-site storage in Orange
Assist Operations Coordinator with packing program kits and supporting year-end inventory processes
Assist Operations Coordinator with picking up donated materials from corporate partners when needed
Perform administrative tasks as directed by the Leadership Team
Assist with off-site corporate volunteer and other special events as needed
Perform other duties as assigned