Departmental Specialist - Fleet

Idaho Power Company•Boise, ID

1d•Onsite

About The Position

Idaho Power is looking for a Departmental Specialist to join their Fleet Operations team. This role provides complex, specialized administrative and operational support to the Fleet Operations Department. The work plays a critical role in the communities served across Idaho and Oregon, focusing on providing safe, reliable, and affordable energy.

Requirements

High school Diploma or GED
3 or more years of related experience OR An equivalent combination of formal education and work experience
Knowledge of fleet operations functions, workflows, and administrative processes
Knowledge of company policies, procedures, and departmental practices
Knowledge of vehicle registration, licensing, and permitting processes, including compliance with state transportation departments
Knowledge of DOT and FMCSA regulations relevant to commercial vehicles and fleet operations
Knowledge of department-specific computer systems and software such as MS Project, SharePoint, Cascade, Asset Suite, and FIMS
Knowledge of basic reporting concepts and data management best practices
Accurate data entry, auditing, and record maintenance
Editing and proofreading to assist in preparing professional correspondence and technical documents
Navigating fleet systems and databases to input, track, and retrieve information
Organizational and time‑management skills supporting multiple simultaneous deadlines (e.g., licensing renewals)
Ability to interpret and apply regulatory requirements related to fleet compliance
Ability to work independently while making informed decisions based on department needs and established guidelines
Ability to maintain confidential information with discretion
Ability to communicate clearly with internal teams, vendors, and regulatory agencies

Nice To Haves

2 years of company experience
Experience working in fleet operations, vehicle records, or compliance-related role

Responsibilities

Maintaining and updating fleet registration, licensing, and permitting records for company vehicles and equipment
Coordinating renewals for state and federal compliance requirements
Maintaining and auditing Fleet Information Management Systems (FIMS)
Researching, compiling, validating, and analyzing fleet-related data for reports and studies
Supporting compliance efforts by maintaining documentation associated with the Department of Transportation (DOT) and Federal Motor Carrier Safety Administration (FMCSA) regulations
Performing work of a confidential nature, requiring knowledge of fleet operations practices, company policies, and departmental procedures