Departmental Contracts Spclt, Prof Wkr III, Prof Trainee II, I - Project Control Section

Hawaii State Department of Education • Honolulu, HI

73d • Onsite

About The Position

The authorized level of the position is Departmental Contracts Specialist. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties. The salary range varies depending on the specific level: Departmental Contracts Specialist (SR-22) earns $5,369.00 - $6,535.00 per month, Professional Worker III (SR-20) earns $4,961.00 - $6,043.00 per month, Professional Trainee II (SR-18) earns $4,590.00 - $5,588.00 per month, and Professional Trainee I (SR-16) earns $4,243.00 - $5,162.00 per month. Compensation adjustments are made in accordance with the applicable collective bargaining agreement, policy, procedure, or executive order.

Requirements

• Graduation from an accredited four-year college or university with a Bachelor's degree.
• Excess work experience may be substituted for education on a year-for-year basis.
• Demonstrated ability to write clearly and comprehensively reports and other documents.
• Demonstrated ability to read and interpret complex written material.
• Demonstrated ability to solve complex problems logically and systematically.
• General Experience: None for Professional Trainee I; six (6) months for Professional Trainee II level; and for the Professional Worker III and Departmental Contracts Specialist levels, one and one-half (1-1/2) years of progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action.
• General Experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.
• Specialized Experience (for Departmental Contracts Specialist level): one (1) year of professional or other responsible work experience which included substantial and significant involvement in contract development and/or processing.
• Specialized Experience must have included responsibility for reviewing and analyzing contracts for conformance with rules, regulations, policies, format and related requirements; recommending approval/disapproval of contracts and assisting program personnel in the development and processing of contracts.

Nice To Haves

• Satisfactory completion of all academic requirements for a master's degree from an accredited college or university may be substituted for one (1) year of the required General Experience.
• Satisfactory completion of all academic requirements for a degree in law from an accredited school of law may be substituted for all of the required General and Specialized Experience.
• Excess Specialized Experience may be substituted for the General Experience on a year-for-year basis.

Responsibilities

• Reviews and analyzes contracts and associated documents for compliance and consistency with applicable State laws, rules, regulations, policies and other requirements.
• Recommends and prepares needed revisions to contracts and guides program personnel in making such changes.
• Conducts research and develops special contracts for the Director's Office and/or the Administrative Services Office.
• Coordinates and monitors the various steps and processes necessary for the development and execution of contracts with program staff, the Administrative Services Office, the Director's Office, the Attorney General's Office, the Department of Accounting and General Services and contractors.
• Serves as departmental liaison with the Attorney General's Office regarding contracts.
• Provides research services, advice and technical assistance to program staff on contractual matters.
• Trains program staff involved in preparing, negotiating or managing contracts regarding proper procedures.
• Provides assistance in developing grant proposals and associated documents.
• Monitors grants to assure that all financial and other reports are prepared and submitted in a timely manner.
• Assists in reviewing and evaluating request for changes in contractual provisions, extension of time and similar matters arising subsequent to contract execution.
• Conducts investigation into these matters as necessary.
• Keeps abreast of latest changes and developments in contract laws, legal opinions and other pertinent practices.
• Prepares correspondence and reports.

Benefits

• Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.
• Temporary positions may be extended year to year, dependent upon funding and departmental needs.
• Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities.
• A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months.
• Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.
• You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
• New employees can expect their first paycheck within the first 3 pay periods of their start date.
• Payday is on the 5th and 20th (or previous business day) of every month.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level