Departmental Assistant

Daemen University•Town of Amherst, NY

3d•Onsite

About The Position

Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities. Purpose of Role We are seeking a reliable and detail-oriented Departmental Assistant (part-time) to support daily administrative tasks and help maintain an efficient office environment. The ideal candidate is organized, proactive, and able to handle a variety of office duties with professionalism and confidentiality.

Requirements

High school diploma or equivalent; some college coursework preferred
Previous administrative or clerical experience a plus
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Canva, Google Suite including Google Calendar) and Zoom
Ability to create highly professionally formatted documents
Strong communication and interpersonal skills
Excellent organizational and time management abilities
Ability to maintain confidentiality and handle sensitive information
Dependable and able to work independently with minimal supervision, and able to work closely with faculty
Adaptable, accurate, problem-solving capabilities

Responsibilities

Report to the Alfiero School of Business Department Chair
Assist Alfiero School of Business Department Chair and faculty with professional and accurate document creation in Word, Excel, PowerPoint, Google Sheets, Canva, (reports, presentations, posters, certificates)
Google Calendar meeting and appointment scheduling
Ongoing and timely digital (Google Drive) and physical file maintenance
Bulletin board maintenance
Take meeting minutes
Ensure office supplies are adequate and well-organized
Facilitate purchase requisitions
Answer phones and greet visitors
Photocopying and shredding
Run errands across campus
Mid-August through May: 16 hours per week, in office, 10:00 AM – 2:00 PM Mon, Tues, Wed, & Thurs