Department Operations Manager III

University of South Florida•Tampa, FL

8d•$55,625 - $62,500•Onsite

About The Position

The Level 3 Department Operations Manager oversees the administrative, academic, financial, and HR operations of a department with multiple undergraduate and graduate programs. The role manages office operations, supervises staff and student workers, coordinates course scheduling, and administers budgets and HR processes in close collaboration with embedded service units. The manager serves as a key advisor to the Chair on policy implementation and operational planning. This position is critical to the effective functioning of the department by ensuring that administrative, financial, and operational processes run smoothly so that faculty, researchers, and students can focus on teaching and learning. The incumbent interprets and implements university policies in daily practice; oversees hiring, payroll, budgeting, and scheduling; and proactively resolves operational issues to minimize disruptions. Serving as a primary point of contact for students, faculty, staff, and visitors, the position helps shape the department’s reputation through professional, responsive service. By coordinating people, processes, and resources, this role supports the department’s strategic goals, mitigates operational risk, and translates the Chair’s vision into efficient, sustainable operations.

Requirements

Level 3 Department Operations Manager experience.
Experience overseeing administrative, academic, financial, and HR operations.
Experience managing office operations.
Experience supervising staff and student workers.
Experience coordinating course scheduling.
Experience administering budgets and HR processes.
Experience advising on policy implementation and operational planning.
Experience interpreting and implementing university policies.
Experience overseeing hiring, payroll, budgeting, and scheduling.
Experience resolving operational issues.
Experience serving as a primary point of contact for diverse stakeholders.
Experience coordinating people, processes, and resources.
Experience mitigating operational risk.
Experience translating vision into operations.

Nice To Haves

Applicants who meet the preferred qualifications may be considered more competitive during the selection process.

Responsibilities

Oversees the administrative, academic, financial, and HR operations of a department.
Manages office operations.
Supervises staff and student workers.
Coordinates course scheduling.
Administers budgets and HR processes in close collaboration with embedded service units.
Serves as a key advisor to the Chair on policy implementation and operational planning.
Interprets and implements university policies in daily practice.
Oversees hiring, payroll, budgeting, and scheduling.
Proactively resolves operational issues to minimize disruptions.
Serves as a primary point of contact for students, faculty, staff, and visitors.
Coordinates people, processes, and resources to support the department’s strategic goals.
Mitigates operational risk.
Translates the Chair’s vision into efficient, sustainable operations.