Department of Medicine Program Coordinator

University of Colorado

1d•Hybrid

About The Position

The Program Coordinator will collaborate with the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership team. The position will spend 50% of their time being responsible for programming and coordinating all aspects of educational activities run by the Vice Chair of Education in the Department of Medicine. The other 50% of time will support the faculty development leadership team and programs under the Vice Chair of Faculty Development. This position will also act as the first point-of-contact for program inquiries for the Vice Chair of Education and the Vice Chair of Faculty Development and their leadership.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
One (1) year of professional level experience in an administrative or program support setting (for Intermediate Level).
Two (2) year of professional level experience in an administrative or program support setting (for Senior Level).
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Excellent organization skills and attention to detail.
Excellent research skills.
Strong sense of urgency and problem-solving skills combined with the ability to prioritize projects.
Ability to effectively explain processes and procedures.
Excellent time management skills with the ability to manage multiple projects.
Ability to move from one task/duty to another without errors despite frequent interruptions.
Advanced skills in Microsoft Office Suite.
Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.
Demonstrated problem-solving skills.
Ability to maintain confidentiality.
Ability to interpret complex rules, regulations, policies, procedures, and guidelines.

Nice To Haves

Two (2) or more years of experience in a program/event coordinator role for a higher education institution.
Experience in business administration with an emphasis on relationship development, process implementation, and process improvement.

Responsibilities

Coordinate weekly Department of Medicine Grand Rounds, including the speaker nomination process, scheduling of speakers and visiting professors, visiting professor travel arrangements and expense reimbursements, space and food coordination.
Coordinate Faculty Education Series, including scheduling of speakers (all internal to CU) and space for events.
Budget tracking for Grand Rounds and PACE.
Manage Continuing Medical Education and Maintenance of Certification for DOM education-related activities.
Coordinate the planning and execution of faculty development and mentorship initiatives, supporting professional growth and continuous learning.
Manage event planning logistics for Faculty Development and Mentorship programs from pre-event (scheduling, reserving space, coordinating, organizing program materials, sending pre-program communication) to on-site support if applicable (set-up, catering, break-down, debrief) and post-event (follow-up communications, surveys).
Prepare and send surveys for faculty development and mentorship programs. Analyze data to show impact and outcomes of programs.