Department Human Resources Specialist

Arizona State University • Tempe, AZ

4d • Onsite

About The Position

We are currently seeking an experienced and highly organized Department Human Resources (HR) Specialist to join our team! As the Dept HR Specialist, you will play a crucial role in managing various HR functions for the School of Politics and Global Studies (SPGS). These functions include, but are not limited to, the full recruitment life cycle for staff and faculty, the promotion and tenure process for Faculty, maintenance and retention of unit personnel files, internal controls and compliance, and other functions as designated by the unit administrator. This position will work directly Leadership and, as such, will be responsible for a high level of professionalism, work ethic, and work completion with minimal errors. If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Knowledge of the recruitment life cycle.
• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs
• Demonstrated ability to manage multiple high-priority projects with accuracy, discretion, and follow-through.
• Evidence of strong analytical and critical-thinking skills with sound judgment in complex or confidential situations.
• Evidence of effective communication skills.
• Knowledge of applicable federal, state, and regulatory requirements, laws, and standards.
• Knowledge of Human resource practices, regulations, and standards.
• Experience in working in a Higher Education establishment
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information, and short deadlines.
• Ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.

Nice To Haves

• Experience with Workday HR software (Workday)

Responsibilities

• Manage academic human resources functions for staff and faculty as well as all academic personnel actions management.
• Manage multiple high-priority HR and operational activities requiring significant coordination, accuracy, and follow-through to meet leadership and organizational needs.
• Coordinate leadership requests and ensure accurate, timely processing of HR actions by exercising critical thinking, sound judgment, and proactive communication with stakeholders.
• Collaborate closely with other professional staff to ensure seamless coordination and consistent HR support across executive functions.
• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.
• Manage full-cycle recruitment for the department.
• Manage and coordinate the recruitment efforts for all staff positions.
• Process requisitions, monitor progress, and assist units with candidate selections to achieve timely candidate updates and department hires.
• Monitors and coordinates dates and submitted items for instructional and academic professional personnel hiring, promotion and tenure processes across the academic unit.
• Manage and coordinate the year-round recruitment efforts for all academic positions, which includes preparing recruitment materials, screening/organizing application materials, scheduling interviews, communication with applicants, requesting job offer letters and facilitating fingerprint and background check process.
• Serves as an expert of the Provost Office to academic units to ensure established promotion and tenure policies and procedures are followed as well as multi-year renewals.
• Serves as the main point of contact to coordinate academic bylaws and other academic criteria; reviews requests to ensure compliance with established standards/criteria prior to submittal.
• Maintains academic personnel files consistent with university policies and practices.
• Composes offer letters, notices of appointments/renewals and other academic correspondence to ensure timely completion and distribution of all applicable documents.
• Coordinate faculty affiliations and courtesy appointments.
• Works closely with other academic personnel staff members within the Office of the Provost to develop and facilitate new faculty orientation as well as other academic personnel training for university staff.
• Coordination with International Students and Scholars Office for visiting scholars and international faculty members for Visa-related requests.

Benefits

• The School of Politics and Global Studies (SPGS) is an academic unit in the Social Sciences in ASU’s College of Liberal Arts and Sciences. With 29 tenured/tenure-track faculty, 19 professors of practice, 9 teaching faculty, as well as 17 staff members, SPGS offers bachelors, masters, and doctoral programs in Political Science; bachelor’s degrees in Global Studies, International Relations, and in Politics and the Economy; and master’s degrees in Global Security, Political Psychology, and International Affairs and Leadership. SPGS serves approximately 1,600 undergraduate students as well as over 400 graduate students. More information on our degree programs is available at: https://spgs.asu.edu/degrees . SPGS hosts several vibrant research centers and facilities, including the Center for Latinas/os and American Politics Research, Future Security Initiative, and an Experimental Lab. SPGS also has partnerships with the ASU Leadership, Diplomacy and National Security Lab, New America, and The Melikian Center for Russian, Eurasian and East European Studies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level