Department Coordinator, Television

Lionsgate•Toronto, ON

7d•CA$55,000 - CA$65,000

About The Position

Lionsgate Canada’s television department is actively seeking a Department Coordinator to join the team. The Department Coordinator will provide administrative support to the leadership team as well as provide support with creative and development responsibilities as required. The ideal candidate will be passionate about the industry and have strong organizational skills, with a proactive attitude.

Requirements

1-3 years of administrative experience, preferably in the entertainment industry
Highly organized and dynamic, with ability to manage multiple tasks under tight time frames
A self-starter who is able to work both independently and function well within a team
Demonstrates strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization
Strong relationship builder with the ability to interact respectfully and confidently with internal colleagues and external contacts
Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing workflow
Demonstrated discretion and confidence in dealing with highly sensitive matters
Excellent skills in Canva and MS Office, particularly with PowerPoint

Responsibilities

Manage all scheduling requirements for the President and SVP, Development
Assist with scheduling for the VP of Production, for non-production meetings
Oversee scheduling for the Director of Development and Manager of Scripted Development, as well as coordinating the Scripted Development team's activities
Coordinate pitch meetings with broadcasters and schedule writer generals and pitches with agencies
Arrange meetings with producers, writers, and industry professionals
Coordinate comprehensive trips to industry conferences, including meeting schedules, event logistics and travel.
Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail
Facilitate key internal team meetings and coordinate with various team members as required
Handle document signatures via DocuSign and return them to the appropriate departments
Prepare and file monthly expense reports for the President, SVP of Development, and VP of Production
Organize catered lunches for team gatherings, broadcaster meetings, and C-suite events
Assist the communications team with corporate events and gift-giving
Download and distribute national television ratings to relevant stakeholders as needed
Create presentations for Town Halls and Board Meetings
Track industry trends, broadcaster preferences, and streaming platform requirements
Update the slate database with weekly progress reports
Collaborate on submission tracking using AirTable
Develop slate overview documents for active projects and present them to key stakeholders
Research potential projects and create one-sheets for series concepts
Create pitch decks for presentations to broadcasters
Organize talent trackers in AirTable and ensure corresponding materials are up to date