Department Coordinator, Post-War and Contemporary Art

Christie's•New York, NY

1d•$55,000 - $57,000•Onsite

About The Position

The Company Being part of the Christie’s team is an enriching experience. Whether you work within one of our Specialist Departments, or in our more operational focused roles, we are all working together with one common goal in mind; to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. Why This Role Matters Supporting both the Chairman, Post-War & Contemporary Art and Vice Chairman, 20th and 21st Century Art, this role is instrumental in client communication, overseeing top priority consignments, and interacting with global stakeholders. Success in the role relies on the ability to build strong working relationships across a broad network of colleagues and clients. The ideal candidate should have strengths in multitasking and organization, as well as be collaborative, proactive and able to establish credibility internally and externally.

Requirements

Exceptional client service skills including strong verbal and written communication skills
Strong interpersonal skills demonstrated with superiors, clients and peers
Strong attention to detail and follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites
Ability to remain calm in stressful situations
Ability to creatively problem solves
Ability to work independently and as part of a team
Strong knowledge of Excel, Outlook, knowledge of COS and JDE a plus

Responsibilities

Liaise between senior business getter and clients to obtain necessary information for sales agreements (both auction and private sales); consolidate for deal review and approval
Manage consignment process from start to finish, including but not limited to drafting paperwork, arranging for shipment of works in timely fashion, obtaining and disseminating information to relevant sale teams and ensuring any issues are addressed accordingly
Keep clients informed of all stages of the sales process from start to finish, including but not limited to property collection, updates to contracts and/or estimates, charges, sale results and settlements
Manage appraisals by liaising between client, specialists and the Estates, Appraisals & Valuations department
Provide support in creating proposals and pitches, which includes gathering item details and images
Respond to client enquiries in a timely and professional way
Support senior business getters in looking after clients; ensure they are invited to relevant events, receive catalogues, etc.
Organize client viewings and coordinate between Specialists, Operations and Client Services teams to ensure exceptional client experience
Meet and greet clients when required
Prior to auctions, ensure clients receive information on upcoming lots and access to the lots when requested
Following the auctions, ensure clients receive invoices in a timely fashion and coordinate outgoing shipments as needed
Receive incoming phone calls, answering basic questions regarding the business in a polite and professional manner
Organize and book travel, create travel schedules and obtain necessary approvals
Complete and submit expense reports in a timely manner
Support with calendar management, appointment reminders, meetings and conference calls
Compose and edit correspondence, and manage specialist’s inbox
Register bids with Bids Department in advance of auctions
Work closely, efficiently and effectively with other specialist departments including international and regional offices, support departments, external organizations, individuals and institutions.
Other duties and projects as assigned by manager

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits