Department Coordinator IV

University of Rochester • City of Rochester, NY

1d • $22 - $31 • Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

This role primarily supports educational programs within the department, with a focus on the Clinical Medical Technology Program and Medical Student rotations. The coordinator will also serve as backup for other educational programs as needed and complete additional education-related functions. The position involves significant faculty support, event coordination, student onboarding, and maintaining program information and websites.

Requirements

• Associate's degree and 3 years of progressively responsible experience in administrative support required Or equivalent combination of education and experience
• Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools (Zoom, Box), Adobe, etc. required
• Office procedures, database entry principles, customer service and public relations principles, principles of math, mailing and distribution methods, training principles, leadership principles, intermediate to advanced budget administration principles, inventory and supply maintenance principles, event planning required
• Ability to effectively communicate and interact, both verbally and in writing, with all people required

Nice To Haves

• Experience with event planning preferred
• Intermediate knowledge of hardware and software functionality preferred
• Ability to work efficiently & effectively in a dynamic environment preferred.
• Effective time management; organization; and ability to prioritize and adjust as needed preferred.

Responsibilities

• Coordinates and supports educational programs in the department as directed.
• Primarily assigned to the Clinical Medical Technology Program and the Medical Student rotations.
• Coordinates educational events as assigned.
• Serves as back up to additional education programs as needed.
• Completes additional education related functions as directed.
• Serves as faculty support for the Vice Chair for Education.
• Leads the education team in planning and coordinating the Pathology Department Celebrations: CMT Program Graduation; Pathology Research Day; the Annual Symposium and the Annual Celebration.
• Follows department and university procedures for submission of financial forms.
• Coordinates travel and hotel accommodations for guest speakers.
• Coordinates Medical Student onboarding and training in Pathology.
• Keeps faculty, medical students and directors up to date with current policies and procedures.
• Secures lecture rooms and resources as needed.
• Coordinates learning experiences in the Explorations in Pathology program.
• Coordinates candidate application processes for the CMT Program.
• Works in the application system (SLATE) to organize candidate files and contacts them if further materials are required.
• Schedules interviews for each candidate with 2 supervisors and the program director.
• Records interview outcomes; keeps account of admits/declines.
• Stays current with university, department and program policies and systems.
• Updates Education Department websites and marketing materials as directed.
• Ensures that University Polices for Onboarding and off boarding Medical Students and CMT Students are followed.
• Assists incoming visitors and students with required paperwork, Parking and Med Center ID’s.
• Assists in keeping pathology department program curriculum up to date in Black Board Learning Management System.
• Proctors exams as needed.
• Maintains in person and email correspondences with internal and external contacts as required to coordinate department education events, meetings & activities.
• Other duties as assigned

Benefits

• The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better.
• In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics).
• This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree