Department Coordinator IV-Imaging
About The Position
The Department Coordinator IV-Imaging provides advanced administrative support within the Imaging Sciences department and serves as the principal assistant to leadership roles. The position handles complex assignments, including department accounts, with minimal direction and independent judgment, and provides work leadership to other support staff. It also processes highly confidential administrative information with limited supervision. The coordinator oversees staff orientation, departmental administration and compliance, shadow visits, continuing education and radiologic quality assurance, timekeeping support, and administrative representation on department committees. The role is based at 601 Elmwood Avenue in Rochester, New York, and is scheduled for 40 hours per week on the UR day shift.
Requirements
- Associate’s degree and 3 years of progressively responsible administrative support experience, or an equivalent combination of education and experience.
- Proficiency with Microsoft Suite, FileMaker Pro, virtual collaboration tools such as Zoom and Box, Adobe, and related tools.
- Knowledge of office procedures, database entry, customer service and public relations, basic math, mailing and distribution methods, training, leadership, intermediate-to-advanced budget administration, inventory and supply maintenance, and event planning.
- Ability to communicate and interact effectively with people verbally and in writing.
Nice To Haves
- Intermediate knowledge of hardware and software functionality.
Responsibilities
- Coordinate orientation for permanent and clinical contract staff, including first-day notifications, system access requests, eLearning and MyPath assignments, campaign attestations, policy review, radiation safety badges, uniforms and stipends, and training records.
- Perform reject analysis and protective device surveys in accordance with New York State Department of Health regulations.
- Collect and organize data for the Lead Apron Report.
- Maintain departmental compliance files and supporting documentation for Joint Commission inspections; track updates and coordinate with leadership to obtain outstanding materials.
- Coordinate departmental shadow visits by obtaining required approval, verifying requirements, identifying an overseeing physician or staff member, maintaining descriptions of the observational experience and checklists, retaining completed documents for one calendar year after the observer leaves, and liaising with HR about background checks.
- Provide ongoing continuing education opportunities for technical staff.
- Manage technologists’ licenses and registrations, track compliance deadlines, and notify employees and supervisors when action is needed.
- Manage the imaging services dosimeter program in coordination with Radiation Safety.
- Work with Imaging Engineering, clinical managers, and the Radiation Physicist to keep the QA manual up to date.
- Maintain and track school affiliation agreements for student clinical placements, including expiration dates, renewals, required documents, and communications with educational institutions.
- Serve as backup timekeeper for administrative, clinical, and clerical staff and as backup for clinical and clerical incentive programs.
- Serve as primary timekeeper for technologist contract staff and as a Workday/UKG resource to clinical managers.
- Adhere to the department Attendance Policy.
- Represent the department administratively on the Imaging Wellness Committee, Longevity Committee, Imaging Safety Committee, and other committees as assigned.
- Provide work leadership to other support staff and perform advanced administrative assignments, including work related to department accounts.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
