Department Coordinator II (Elizabethtown, KY)

University of Louisville

3d•$17 - $25•Onsite

About The Position

The University of Louisville School of Dentistry is seeking a Department Coordinator II. The position is an integral part of the operation of the Richard L. Miller Oral Health Clinic located in Elizabethtown, KY. All HIPAA related regulations pertaining to the storage and maintenance of patient confidential information is critical and must be compliant. Work location for this position will be the Richard L. Miller Oral Health Clinic in Elizabethtown, KY. May require the occasional trip to UofL Dental School with mileage reimbursement.

Requirements

High School Diploma/GED
A minimum of two (2) years of relevant experience or an equivalent combination of education and experience.

Responsibilities

Responsible for making appointments and maintaining the clinical schedule for the Miller Clinic
Documentation management of patient records including data entry for RW patients
Maintain digital communication databases including EPIC, Careware, KADAP, and Axium
Frontline for all clinical communications: phones, faxes, email, confirmation calls to patients
Implementing and scanning all required grant and ULSD documents into the EHR
Obtain patient insurance information when available and collect fees when appropriate
Management and mailing of all Miller Clinic dental lab cases incoming and outgoing to the appropriate offsite location
Collaborate with state funding agents regarding allowable gas card reimbursement rates for patients and distribute and document gas cards accordingly
Schedule and track all Miller Clinic Uber transports
Designated Careware onsite operations coordinator via data gathered through patient encounter forms and treatment sequencing
Assist/acts as backup when Clinical Supervisor is out regarding invoices, payments, and specialty treatment plans
Attend trainings/meetings as required to satisfy Federal and State requirements as well ULSD requirements
Assign student and resident rotations and manage their schedule including patient assignment within Axium
Assist in planning and implementing consumer advisory board for Miller Clinic
Report patient treatment acceptance and retention for grant federal performance measures
Other duties as assigned