Department Chairs' Secretary (part-time 17.5 hours/week)
About The Position
Brigham Young University seeks a dedicated, service-oriented individual to serve as the Department Chairs’ Secretary in the Department of Physics & Astronomy. In harmony with BYU’s mission to assist individuals in their quest for perfection and eternal life, this position supports both the academic and spiritual purposes of the university. The Department Chairs’ Secretary contributes to an environment where rigorous scholarship, inspired teaching, and discipleship of Jesus Christ are integrated. By providing attentive administrative support, the successful candidate helps foster a department culture grounded in faith, integrity, respect, and a commitment to excellence in learning and service.
Requirements
- A firm commitment to the mission of BYU
- High school diploma or equivalent
- Previous administrative or office experience in any setting
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and standard office technology
- Demonstrated professionalism, discretion, reliability, and personal integrity
Nice To Haves
- Associate or bachelor’s degree
- 1+ years of previous administrative or office experience in any setting
- Experience in a university or higher education setting
- Familiarity with BYU administrative systems and procedures
- Demonstrated ability to contribute to a positive, faith-centered workplace culture
Responsibilities
- Manage and maintain the Department Chair’s calendar, including scheduling appointments and meetings
- Oversee logistics for faculty educational development meetings
- Support the Associate Chair over students by reviewing TA applications and coordinate TA meeting schedules
- Help faculty committees with their individual missions in accordance with established procedures and policies
- Serve as a welcoming and Christlike representative for students, faculty, staff, and visitors contacting or visiting the department
- Coordinate all academic scheduling needs, including course materials, for two academic teaching areas
- Arrange and schedule rooms for other academic purposes
- Distribute official departmental communications in a professional and mission-consistent manner
- Provide administrative support that strengthens the department’s capacity to advance inspired teaching, meaningful scholarship, mentoring, and service
Benefits
- Employee assistance program, available to the employee and all members of their household
- Access to the library
- Free on-campus parking
- Free UTA pass
- Discounts at the BYU Store and for many events at BYU
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
