Department Assistant - P/T

City of Newport Beach • Newport Beach, CA

9d • Hybrid

About The Position

Join our team as a part-time Department Assistant in the Library Services Department. This role requires a highly organized, adaptable individual capable of learning and performing a variety of tasks. The position is responsible for generalist duties within the Literacy Office, including managing communications, providing information and referrals, assisting with trainings and events, maintaining calendars, distributing newsletters, and managing office supplies.

Requirements

• Three or more years of increasingly responsible secretarial and clerical experience.
• Equivalent to completion of high school.
• Coursework or training in word processing and spreadsheet software programs.
• Coursework or training in work planning and management.
• Valid and appropriate California driver's license and an acceptable driving record (may be required for field duties).
• Ability to obtain CPR, First Aid, and/or AED certifications within six months of hire (may be required).

Responsibilities

• Answering the phone, responding to emails, and assisting in-person inquiries.
• Providing information and referrals.
• Taking down contact information.
• Assisting the Literacy Coordinator with trainings and events.
• Maintaining the Project Adult Literacy calendar.
• Sending out the Literacy newsletter.
• Ensuring the office is well-stocked and notifying the Coordinator when supplies are low.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED