Department Assistant

Marketech International Corporation USA•Phoenix, AZ

8d•Onsite

About The Position

Marketech International Corporation USA is seeking an organized, detail-oriented, and proactive Department Assistant to provide comprehensive administrative, operational, and coordination support for our project and procurement teams. This role serves as a key communication bridge across departments, assisting with documentation management, scheduling, vendor correspondence, data entry, and day-to-day workflow coordination. The ideal candidate thrives in a fast-paced, high-tech engineering environment, possesses strong communication skills, and can effectively manage multiple administrative priorities to ensure smooth departmental operations.

Requirements

1–3 years of experience in an administrative assistant, office coordinator, or clerical support role, preferably within engineering, construction, high-tech manufacturing, or industrial environments.
High school diploma required
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional organizational skills with a strong attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to multitask, prioritize responsibilities, and adapt to a fast-paced operational environment.
Professional demeanor with a proactive, problem-solving mindset.

Nice To Haves

Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field is a strong plus.
Familiarity with database management, ERP software, or project tracking tools is an advantage.

Responsibilities

Manage department calendars, schedule internal and external meetings, coordinate travel arrangements, and handle meeting logistics.
Maintain departmental files, shared drives, and documentation systems in an organized, easily accessible manner.
Assist in generating, formatting, and proofreading routine reports, memos, presentations, and project-related paperwork.
Input, update, and track departmental data, purchase requisitions, and inventory or vendor logs accurately within internal databases or ERP systems.
Act as a point of contact for internal stakeholders, project teams, engineering, and warehouse operations to relay messages and streamline workflows.
Assist the procurement and project management teams with basic supplier correspondence, follow-ups, and tracking shipping or delivery updates.
Prepare meeting agendas, take detailed minutes during operational reviews, and track action items to ensure follow-through.
Handle incoming inquiries, phone calls, and correspondence, directing them to the appropriate team members promptly.
Support onboarding and orientation for new department personnel by coordinating equipment, workspace setup, and training schedules.
Perform ad-hoc administrative duties and assist with special projects as assigned by department leadership.