Department Assistant- John R Marsh

Meritus Health External•Hagerstown, MD

5d•Onsite

About The Position

The Department Assistant provides administrative, secretarial, and general office support to department leadership to ensure efficient daily operations. This role supports departmental projects, maintains records, prepares reports, and serves as a key point of contact for internal and external customers.

Requirements

High School Diploma required (commercial/business coursework preferred)
Previous general office experience preferred
Experience with Microsoft Windows, Word, Excel, and Access (or equivalent) required
Strong typing, filing, and proofreading skills
Excellent organizational and time management abilities
Ability to prioritize tasks and meet deadlines
Willingness and ability to learn healthcare and internal computer systems
Effective written and verbal communication skills

Nice To Haves

Secretarial school training preferred

Responsibilities

Provide administrative and secretarial support to department leadership
Assist with cyclical deadlines, special projects, and departmental initiatives
Prepare correspondence, reports, and documentation using word processing and data entry systems
Maintain electronic and paper files; abstract and compile data from multiple sources
Schedule meetings, create agendas, take minutes, and coordinate department events
Compile and distribute daily, monthly, quarterly, and annual reports as needed
Manage office supplies by anticipating needs and placing orders
Serve as backup receptionist; answer inquiries, forward messages, and assist customers
Collaborate with other departments, physicians, and outside healthcare agencies
Participate as an active and professional member of the department and organization