Department Assistant - Social Sciences

Kirkwood Community College•Cedar Rapids, IA

3d•Onsite

About The Position

Under moderate to limited supervision, provides administrative support to the department while delivering excellent customer service. This position coordinates departmental processes, including communications, purchasing, budget record maintenance, and other operational activities to ensure the efficient day-to-day functioning of the office. The role is responsible for overseeing daily office operations and serves as the primary point of coordination for departmental administrative functions. This position will work forty (40) hours per week, Monday through Friday, usually 8:00 am- 5:00 pm. Due to events for this department, hours may shift for occasional evening or weekend work for event support.

Requirements

High school diploma or equivalent
At least one year or relevant experience working with PC and Microsoft Office products, with an emphasis on Word, Excel, Outlook, and SharePoint.
Knowledge of standard office equipment.

Nice To Haves

Associate’s degree in an administrative assistant or related field plus experience
Experience in an educational setting
Microsoft Certification

Responsibilities

Serves as the first point of contact for the department office (in person, phone, and email).
Manage calendars, prepare agendas and minute, and maintain departmental documents and records.
Initiate and track purchases, travel requests, reimbursements, purchase orders, and part-time payroll authorizations.
Maintain budget and expenditure records, including PCard reconciliation.
Support all department faculty and staff with access to systems/materials.
Assist students with information and referrals to appropriate college services.
Maintains department contact information, files, spreadsheets, and shared drives.
Coordinate printing, mail, and materials for classes.
Under the direction of the dean or associate dean, send department communications.