Department Assistant (Engineering)
About The Position
Our patients are our number one priority! We're committed to giving children back their childhood! Job Description: Duties/Responsibilities Assist with the daily operation of a wide variety of activities within the Engineering Department Answer the department’s phones and confidently respond to the caller’s requests or inquiries Greet visitors in a professional and friendly manner Supervise the operation of the Engineering Office, Ticket assignment updates and contract requests Communicate pertinent information in a timely manner to department staff and director Manage many tasks in various stages of completion simultaneously Relay information correctly Prepare correspondence accurately, promptly, and neatly File paperwork correctly and systematically for efficient retrieval Demonstrate knowledge of safe and effective use of office equipment Prepare accurate monthly reports neatly and in a timely manner Provide support with purchasing and or requesting items/information for Engineering staff Assist with special projects and assignments Maintain Engineering kitchen and order supplies for use by guests and staff as necessary Monitor workroom to maintain a neat appearance Maintain office calendar and events Prioritize daily work to maximize efficiency Work with confidential information in a professional and responsible manner
Requirements
- High school diploma or equivalent required
- Minimum 2 years of experience preferred
- Knowledge of office procedures
- Proficient typing and strong Word/Excel skills needed
Responsibilities
- Assist with the daily operation of a wide variety of activities within the Engineering Department
- Answer the department’s phones and confidently respond to the caller’s requests or inquiries
- Greet visitors in a professional and friendly manner
- Supervise the operation of the Engineering Office, Ticket assignment updates and contract requests
- Communicate pertinent information in a timely manner to department staff and director
- Manage many tasks in various stages of completion simultaneously
- Relay information correctly
- Prepare correspondence accurately, promptly, and neatly
- File paperwork correctly and systematically for efficient retrieval
- Demonstrate knowledge of safe and effective use of office equipment
- Prepare accurate monthly reports neatly and in a timely manner
- Provide support with purchasing and or requesting items/information for Engineering staff
- Assist with special projects and assignments
- Maintain Engineering kitchen and order supplies for use by guests and staff as necessary
- Monitor workroom to maintain a neat appearance
- Maintain office calendar and events
- Prioritize daily work to maximize efficiency
- Work with confidential information in a professional and responsible manner
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
