Department Assistant

Kenton County AP External • Cincinnati, OH

6h

About The Position

Provides administrative support to the Finance Division. Incumbents perform clerical functions such as reception, typing, filing, providing general customer service, performing data entry, report compilation activities, and some accounting and bank reconciliations. Responsibilities may include preparing regulatory, training and other reports, preparing confidential correspondence and special projects.

Requirements

• High school diploma or GED equivalent; 3 years of direct experience. Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Maintains Security Identification Display Area (SIDA) clearance
• Valid driver's license
• Clearly and effectively communicating both orally and in writing.
• Use of a variety of computer-based technologies including word processing, graphs and spreadsheets.
• Establishing and maintaining effective, fair, cooperative, collaborative and respectful relationships with internal and external colleagues, peers, work teams and workgroups.
• Preparing and executing contracts; bonds and insurance.
• Data entry
• Use of multi-line telephone
• Ability to prioritize and organize
• Working with and preparing confidential correspondence
• Bank account reconciliations.
• Basic administrative concepts
• Accounts payable and receivable
• Basic understanding of bank accounts

Responsibilities

• Answers multi-line telephone and/or receives visitors.
• Takes messages and responds to calls/inquiries of limited to moderate complexity; refers calls to appropriate persons.
• Greets and allows access to approved individuals.
• Schedules and maintains calendar of appointments, meetings, and travel itineraries for the Chief Financial Officer.
• Assists in preparing minutes of Board and committee meetings, composes initial draft of meeting minutes and finalizes required signature and filing of Board meeting minutes in the permanent Board records.
• Manages travel arrangements an expense reports for employees in Finance Department and resolves related issues.
• Assists with a variety of operational duties, including petty cash administration, weekly disbursements, receivables invoicing, and payables vendor maintenance.
• Oversees the safekeeping and use of purchase cards and reconciliation of purchase card activity.
• Prepares a variety of correspondence, some of which may be non-routine, complex, and/or confidential in nature.
• Selects appropriate design and format to present work in a professional manner. Examples include, but are not limited to, letters, memos, reports, quotes, etc.
• Establishes and maintains filing systems (computer and hard copy).
• Initiates requisitions for the Finance Department through computer driven purchasing system.
• Serves as a member of KCAB’s Covered Entity and is responsible for ensuring the privacy and security of Protected Health Information in accordance with the Health Insurance Portability and Accountability Act and KCAB Policy 1040.
• Maintains and reconciles the department's main petty cash fund and disburses petty cash.
• Updates internally maintained checkbooks and balance to online activity.
• Makes bank deposits of all funds received.
• Performs verification procedures (internal controls) on all disbursements.
• Performs positive pay procedures on all disbursements presented to the bank for payment.
• Responsible for bank account reconciliations for assigned accounts.
• Performs other duties of a similar nature and level as assigned.

Benefits

• 100% Employer Paid Health & Wellness Center
• Comprehensive Insurance Options: Medical, dental, vision and life insurance, including a $0 premium medical plan option and no spousal surcharge
• CVG CARES: $2,500 employer paid childcare subsidy
• Health Savings Account & Dependent Care Flexible Spending Account
• Retirement Plans: Employer and employee contributions to KY Public Pension Authority retirement plan
• KY Deferred Comp Plans: 401(k) and 457 options
• Generous Paid Time Off: Including 10 holidays a year
• Employee Assistance Program
• Voluntary Wellness Program: Earn financial incentives and paid time off
• Tuition Reimbursement and Professional Development Programs
• Performance Reward Program ( potential to earn up to $2100.00 annually )
• Onsite Fitness Facilities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED