Department Assistant - Employee Health and Wellness - FT - Day

Stormont Vail Health • Topeka, KS

2d • Hybrid

About The Position

Performs administrative and clerical duties to ensure the continual functioning of the department. Works collaboratively with Employee Relations and Employee Health to meet the needs of projects using a variety of skills and procedures. The position must be able to maintain confidentiality and perform accurate work with regards to entering, releasing, and documenting employee personnel and health documents.

Requirements

• High School Diploma / GED Required
• Clerical or administrative experience.
• Proficient in Microsoft Office programs.
• Ability to work in a fast-paced environment.
• Exceptional customer service skills.
• Time management with an ability to prioritize tasks
• Skill in data entry with minimal errors.
• Works well under pressure to meet deadlines.
• Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.
• Stable access to electricity and a minimum of 25mb upload and internet speed.
• Dedicate full attention to the job duties and communication with others during working hours.
• Adhere to break and attendance schedules agreed upon with supervisor.
• Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Responsibilities

• Maintains department operations including but not limited to inventory, purchase orders/supplies, record keeping, mail sorting, scanning, filing, and other department specific tasks which ensures the continual functioning of the area.
• Primarily responsible for accurately recording appropriate and necessary data into appropriate HR and SVH systems in accordance with department expectations. Data entry requirements include employee health records, immunizations, vaccinations, and other data entry tasks.
• Responsible for completing and handling any employee health release of information requests through proper release and approval procedures.
• Greets applicants, team members and guests, notifying receiving personnel of arrivals. Knowledgeably directs guests to team member that can assist them.
• Responsible for ensuring the proper fit of N95 respirators by conducting regular fit testing procedures, including both qualitative and quantitative methods. Maintaining the fit testing equipment, ordering necessary supplies, and accurately recording data related to the fit tests.
• Performs special projects as necessary.
• Assists with annual events.
• Receives incoming calls and responds immediately by answering questions and providing information or directing to the appropriate team member.
• Assists leadership with completing their administrative tasks as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED