Department Assistant - Cardiac Services (Full Time, Days)

Enloe Health • Chico, CA

4d • Onsite

About The Position

The Department Assistant provides secretarial and administrative support to leadership and the department. The Department Assistant creates a friendly, cooperative impression throughout all interactions with internal and external customers and works independently to prioritize and manage multiple priorities in a fast-paced environment and is responsible for establishing and maintaining an orderly work environment that supports the smooth operation of the department. The Department Assistant relieves leadership of clerical matters such as mail distribution, reception and filing, and preserves the confidential nature of items which they have knowledge. The Department Assistant attends assigned meetings and is responsible for meeting minutes and distribution, inputting schedules, helping maintain timecards and approval of timecards.

Requirements

• Three years working in an office environment performing general clerical duties.
• Experience utilizing computers and Microsoft Office programs.
• Excellent telephone and interpersonal skills to maintain a high degree of rapport with managers, co-workers, employees, patients and the public.
• Consistently maintain a professional demeanor as a representative of the management team.
• Excellent analytical, grammatical, punctuation, spelling, formatting skills are necessary to communicate effectively, both verbally and in writing.
• Ability to make independent decisions within established guidelines regarding organization and scheduling of work.
• Organizational and multi-tasking skills are essential.
• Ability to follow instructions, maintain confidentiality, work quickly and accurately in a fast paced environment.
• Proficiently using Microsoft Word, Excel and Outlook (Microsoft Office Suite) programs.
• Ability to take minutes and transcribe minutes accurately.
• Skills/experience in organizing and coordinating meetings, conferences, conference calls, and multiple schedules.
• Ability to compile data into a useable report format.

Nice To Haves

• Experience in healthcare or hospital environment
• Medical terminology
• Bachelor’s Degree
• Database knowledge
• Data research and report composition
• Internet use
• Knowledge of desktop publishing of reports, documents, and brochures is desired.

Responsibilities

• Provides secretarial and administrative support to leadership and the department.
• Creates a friendly, cooperative impression throughout all interactions with internal and external customers.
• Works independently to prioritize and manage multiple priorities in a fast-paced environment.
• Establishes and maintains an orderly work environment that supports the smooth operation of the department.
• Relieves leadership of clerical matters such as mail distribution, reception and filing.
• Preserves the confidential nature of items which they have knowledge.
• Attends assigned meetings and is responsible for meeting minutes and distribution.
• Inputs schedules.
• Helps maintain timecards and approval of timecards.

Benefits

• $0 premium medical plan to include vision insurance
• Prescription and dental group insurance
• Retirement with employer match
• Generous paid time off (PTO) plan that starts accruing immediately and can be used as it's earned
• Extended Sick Leave
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care
• Employee Assistance Program
• Educational Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level