Department Aide (Part-Time)

Goleta, City of • Goleta, CA

6d • Onsite

About The Position

The City of Goleta Finance Department is seeking a part-time Department Aide to provide administrative support to various programs. The ideal candidate will possess strong customer service skills and the ability to quickly learn new software systems, including business license applications. A basic understanding of office financial processes, such as cash handling and accounts payable, is desirable, along with basic arithmetic and Microsoft Excel proficiency. The primary responsibilities will be supporting the Business License Specialist with front lobby customer service, answering phone calls, and responding to emails. During periods of low customer activity, this position will assist Accounts Payable by scanning and routing documents, supporting Accounting Specialists, and providing lunch-hour coverage. Additional duties may include assisting accountants with data extraction and basic account reconciliation activities. Applicants should be able to work in person at City Hall, four hours a day, Monday through Thursday. An additional three hours per week may be offered depending on any special projects. Accounting or bookkeeping experience is preferred but not required. Ideal candidates have some experience with Microsoft Office, including Excel. This position will work no more than 999 hours in any July through June fiscal year. This is a temporary, non-benefited, at-will position which does not gain property rights or have an expectation of continued employment.

Requirements

• Equivalent to the completion of the twelfth grade.
• One year (full-time equivalent) of related experience involving departmental support and/or customer service.
• Knowledge of English usage, spelling, grammar and punctuation.
• Knowledge of modern office procedures, methods and equipment including computers.
• Knowledge of computer applications such as word processing and spreadsheet applications.
• Knowledge of principles and procedures of record keeping and filing.
• Knowledge of mathematical principles.
• Knowledge of basic principles of business letter writing and basic report preparation.
• Ability to learn the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities.
• Ability to learn, interpret, and apply general administrative and departmental policies and procedures.
• Ability to perform a variety of support tasks and other duties and activities of a general and specialized nature for an assigned department or division.
• Ability to respond to requests and inquiries from coworkers, vendors, and the general public.
• Ability to operate and use modern office equipment including a computer and various software packages.
• Ability to conduct assignments with discretion; exercise good judgment and maintain confidentiality of critical and sensitive information, records, and reports.
• Ability to demonstrate an awareness and appreciation of the cultural diversity of the community.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Basic arithmetic proficiency.
• Microsoft Excel proficiency.

Nice To Haves

• Basic understanding of office financial processes, such as cash handling and accounts payable.
• Accounting or bookkeeping experience.
• Some experience with Microsoft Office, including Excel.

Responsibilities

• Maintains accurate and up-to-date files and records for assigned areas; develops and monitors various logs, accounts, and files for current and accurate information; develops, organizes, and maintains filing systems.
• Performs a variety of routine clerical duties and responsibilities involved in record keeping and reporting for assigned area; maintains a variety of records, logs, and files; aids department staff, vendors, and others in assigned areas.
• Provides assistance to department staff, vendors, and the general public in assigned areas.
• Operates a variety of office equipment including a PC or laptop, copier, and fax machine; utilizes various computer applications and software packages.
• Supports the Business License Specialist with front lobby customer service, answering phone calls, and responding to emails.
• Assists Accounts Payable by scanning and routing documents, supporting Accounting Specialists, and providing lunch-hour coverage during periods of low customer activity.
• Assists accountants with data extraction and basic account reconciliation activities.
• Performs related duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED