Dental Supply Coordinator

Dental Health Associates of Madison•Madison, WI

8d•Hybrid

About The Position

Dental Health Associates is seeking a highly organized and dependable Dental Supply Coordinator to support our Downtown and South Clinics. This position plays a vital role in ensuring our clinical teams have the supplies, equipment, and resources they need to provide exceptional patient care. The Dental Supply Coordinator is responsible for purchasing, receiving, organizing, and maintaining inventory of dental, office, and facility supplies while coordinating equipment maintenance and repairs. The ideal candidate is detail-oriented, proactive, and enjoys working in a fast-paced healthcare environment where no two days are the same.

Requirements

High school diploma or equivalent required.
Previous experience in purchasing, inventory management, supply coordination, or healthcare operations preferred.
Experience in a dental or medical office is highly desirable.
Strong organizational skills with exceptional attention to detail.
Proficiency with computers and Microsoft Office applications; experience with inventory management software is a plus, including Sage.
Excellent communication and customer service skills.
Ability to prioritize multiple tasks and work independently with minimal supervision.
Valid driver's license and reliable transportation to travel between the Downtown and South Clinics.

Responsibilities

Procure and maintain inventory of dental supplies, office supplies, janitorial
Monitor inventory levels and replenish stock to ensure clinics remain fully supplied.
Evaluate inventory usage and recommend improvements to ordering and inventory control processes.
Prepare and process purchase orders.
Receive, inspect, and verify shipments against packing slips, purchase orders, and invoices.
Ensure accurate coding and documentation of purchases and receivers.
Resolve discrepancies with vendors regarding damaged, incorrect, or missing items.
Track orders, returns, backorders, promotional items, and free goods until completion.
Coordinate equipment maintenance and repair requests.
Maintain organized storage areas and stockrooms that meet safety and operational standards.
Prepare routine administrative documents including purchase orders, emails, inventory reports, and repair requests.
Maintain accurate inventory and purchasing records.
Support clinic events by assisting with supply preparation and event setup as needed.
Build and maintain positive working relationships with internal team members.
Perform other duties as assigned to support clinic operations.