Deeds Processing Clerk (Assessor)

Shelby County • Memphis, TN

43d • Onsite

About The Position

Responsible for the examination, processing and proper indexing of all deeds and related documents in the Assessor’s Office.

Requirements

• Four (4) years of experience interpreting legal documents; AND High school diploma or possess a GED; OR Two (2) years of experience interpreting legal documents; and two (2) years of college study (60 semester hours or 72 quarter hours).
• Ability to interpret legal documents to determine pertinent information for indexing and calculating fees and taxes.
• Ability to use all indexes such as grantor and grantee and find documents as needed for information and copying.
• Knowledge of various legal instruments issued by the Court.
• Must have good organization and communication skills.
• Ability to use a computer.
• Ability to deal with the public with courtesy and tact.

Nice To Haves

• This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
• All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.

Responsibilities

• Communicates with lawyers, title companies, and the general public concerning their needs as pertaining to the Assessor’s Office.
• Examines, reviews, and interprets legal documents to determine the proper fees and taxes to be collected and that all statutory requirements are met under the law.
• Verifies the work of others and make corrections when needed.
• Uses all indexes such as grantee and grantor to locate and find documents as needed for information and copying.
• Uses document and microfilm scanner to produce digital images.
• Makes recommendations for changes in operating procedures.
• Responsible for training new employees.
• Enters remittance received for final reconciliation of fees required.
• Performs data entry of documents to ensure efficient collection, storage, and organization used to create a searchable database with multiple search options.
• Provides customer service including guidance, instruction, and advice on the use of equipment i.e. microfiche, computer, indexes, etc.
• Performs other related duties as required or directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED