DC HR & Office Business Partner

O'Reilly Auto Parts•Billings, MT

32d

About The Position

Provide human resources support for DC management and team members including recruiting and hiring applicants, conducting new team member orientation, and benefits classes. Maintain close contact with corporate human resources to ensure compliance with O’Reilly policies and procedures, and state/federal employment laws and regulations. Provide team member relations support, and work with management and team members to ensure the highest level of morale and productivity. ESSENTIAL JOB FUNCTIONS Responsible for the recruitment of distribution center positions which includes attending local job fairs, establishing a relationship with local schools and temporary agencies to recruit for openings, and drafting and placing employment advertisements. Accept Referral Bonus Forms and forward to Corporate Human Resources. Maintain current job requisitions and prepare and post internal and corporate job opening announcements. Coordinate the application process and conduct preliminary interviews, pre-employment testing, check references, and arrange pre-employment drug screens. Support the DC Manager and supervisors in team member relations efforts; work to ensure high team member morale, and coordinate the progressive discipline process and application of other human resources policies with local management and corporate. Conduct new team member orientation, ensure timely completion of new hire paperwork, and benefit enrollment information. Place orders for uniforms, review billing from uniform company, and prepare for payment. Process team member status changes for the DC Manager approval and submit to corporate human resources. Coordinate driver drug testing, physicals, ensure DOT compliance, and maintain DOT driver files. Answer questions from team members concerning benefits, insurance, and any personnel questions that may arise. Maintain the performance evaluation schedule and coordinate the distribution of performance evaluations to Distribution Center Supervisors, making certain that performance evaluations are completed in a timely manner. Ensure compliance with all local, state, and federal laws and regulations. Responsible for prompt reporting of all accidents to either risk management or claim administrator as directed by risk management. Work with risk management driving eligibility administrator to ensure driving eligibility requirements are satisfied, including pre-employment MVRs and drug testing. Coordinate post-accident claim management with injured team member’s supervisor, DC safety supervisor (if applicable), and risk management. Responsibilities may include: Assist injured team members with instruction on initial medical care, as well as follow-up with medical provider regarding work releases and restrictions. Work with DC Safety Supervisor (if applicable) and team member’s supervisor to ensure understanding and compliance with restrictions. Ensure workers’ compensation claims are handled in accordance with all state and federal employment laws to prevent claims from alleged retaliatory discharge, ADA, FMLA, etc. actions. Coordinate various training programs for DC team members and supervisors. Process all invoices for approval and payment. Maintain petty cash and coordinate funds with Springfield. Enter team member payments on account and do daily bank deposits and work with the credit department on team member accounts. Support the DC manager and supervisors and assist with developing reports and procedures for team member information, productivity tracking and various other reports. Track various labor reports and turnover for DC management and DC operations. Supervise, schedule, train, and assist clerical team members in all aspects of daily operation. Perform evaluations and recommend pay adjustments. Serve as a liaison to DC operations. Ensure DC compliance and familiarity with company policies, procedures, and other information. Responsible for assuring distribution and information flows properly from corporate to the DC supervisors and team members. Responsible for coordinating and monitoring funds and activities for local team activity committee. Responsible for training all lotus notes users and new AS400 users and coordinating various training programs for DC team members and supervisors. Maintain all office equipment and supplies. Handle special orders for office furniture, equipment, etc. Responsible for sending payroll at the end of each pay period for DC team members. Attend supervisors' meetings updating supervisors on HR and administration information and produce minutes for distribution. Coordinate information from all DC departments and work with internal communications to produce weekly flyers. Assist with travel arrangements for DC team members when necessary and coordinate company vehicles as needed. All other duties as assigned.

Requirements

High school diploma or equivalent (GED)
2+ years previous experience as a Human Resources Specialist
Proficient in PC programs, ten-key, data entry, and mid-range computer systems
Strong interpersonal, written and verbal communication skills
Excellent communication, leadership, and employee relations skills specifically in recruiting and counseling
Must be able to multitask and work well in a team environment
Experience with PCs

Nice To Haves

College degree in a related field
2+ years as a Human Resources Specialist in a distribution center environment
Fluency in multiple languages (Spanish is highly desired)

Responsibilities

Responsible for the recruitment of distribution center positions which includes attending local job fairs, establishing a relationship with local schools and temporary agencies to recruit for openings, and drafting and placing employment advertisements.
Accept Referral Bonus Forms and forward to Corporate Human Resources.
Maintain current job requisitions and prepare and post internal and corporate job opening announcements.
Coordinate the application process and conduct preliminary interviews, pre-employment testing, check references, and arrange pre-employment drug screens.
Support the DC Manager and supervisors in team member relations efforts; work to ensure high team member morale, and coordinate the progressive discipline process and application of other human resources policies with local management and corporate.
Conduct new team member orientation, ensure timely completion of new hire paperwork, and benefit enrollment information.
Place orders for uniforms, review billing from uniform company, and prepare for payment.
Process team member status changes for the DC Manager approval and submit to corporate human resources.
Coordinate driver drug testing, physicals, ensure DOT compliance, and maintain DOT driver files.
Answer questions from team members concerning benefits, insurance, and any personnel questions that may arise.
Maintain the performance evaluation schedule and coordinate the distribution of performance evaluations to Distribution Center Supervisors, making certain that performance evaluations are completed in a timely manner.
Ensure compliance with all local, state, and federal laws and regulations.
Responsible for prompt reporting of all accidents to either risk management or claim administrator as directed by risk management.
Work with risk management driving eligibility administrator to ensure driving eligibility requirements are satisfied, including pre-employment MVRs and drug testing.
Coordinate post-accident claim management with injured team member’s supervisor, DC safety supervisor (if applicable), and risk management.
Assist injured team members with instruction on initial medical care, as well as follow-up with medical provider regarding work releases and restrictions.
Work with DC Safety Supervisor (if applicable) and team member’s supervisor to ensure understanding and compliance with restrictions.
Ensure workers’ compensation claims are handled in accordance with all state and federal employment laws to prevent claims from alleged retaliatory discharge, ADA, FMLA, etc. actions.
Coordinate various training programs for DC team members and supervisors.
Process all invoices for approval and payment.
Maintain petty cash and coordinate funds with Springfield.
Enter team member payments on account and do daily bank deposits and work with the credit department on team member accounts.
Support the DC manager and supervisors and assist with developing reports and procedures for team member information, productivity tracking and various other reports.
Track various labor reports and turnover for DC management and DC operations.
Supervise, schedule, train, and assist clerical team members in all aspects of daily operation.
Perform evaluations and recommend pay adjustments.
Serve as a liaison to DC operations.
Ensure DC compliance and familiarity with company policies, procedures, and other information.
Responsible for assuring distribution and information flows properly from corporate to the DC supervisors and team members.
Responsible for coordinating and monitoring funds and activities for local team activity committee.
Responsible for training all lotus notes users and new AS400 users and coordinating various training programs for DC team members and supervisors.
Maintain all office equipment and supplies.
Handle special orders for office furniture, equipment, etc.
Responsible for sending payroll at the end of each pay period for DC team members.
Attend supervisors' meetings updating supervisors on HR and administration information and produce minutes for distribution.
Coordinate information from all DC departments and work with internal communications to produce weekly flyers.
Assist with travel arrangements for DC team members when necessary and coordinate company vehicles as needed.
All other duties as assigned.

Benefits

Competitive Wages & Paid Time Off
Stock Purchase Plan & 401k with Employer Contributions Starting Day One
Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
Team Member Health/Wellbeing Programs
Tuition Educational Assistance Programs
Opportunities for Career Growth

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