DAY SERVICES COORDINATOR

Apis Services Inc•Philadelphia, PA

6d•Hybrid

About The Position

The Day Services Coordinator provides operational and administrative support to day services programs by assisting with billing, utilization tracking, compliance activities, and coordination with internal departments. This role supports accurate service delivery, fiscal accountability, and access to services through collaboration with program leadership, Revenue Cycle Management, and Admissions, while maintaining required documentation and records. The Day Services Coordinator contributes to efficient program operations and quality service delivery in alignment with organizational standards and values.

Requirements

High School Diploma or GED equivalent
Association of Community Rehabilitation Educators (ACRE) certification
CWIC certification within 12 months of hiring
Valid driver’s license and clean driving record.
Proof of active car insurance.
Excellent communication skills (written and verbal)
Strong ability to manage processes and organization
Strong ability to analyze information
High level of professionalism
Maintain and abides by OSHA requirements and guidelines
Observes all Fire and Safety Policies and Procedures
Observes all Fiscal/Office/ HR Personnel Policies and Procedures
Observes all HIPAA Policies and Procedures and maintains confidentiality
Attends all required and scheduled trainings and meetings
Always maintain a professional demeanor and exercise good judgement in all areas of employment duties
Current driver’s license, driver registration and a functional vehicle
Has knowledge of each program
Knowledge of Office software programs
Individual must be able to meet physical requirements of the job: Sitting at a meeting table or desk
Bloodborne Pathogens, Right To Know, HIPAA, Security Acts, Fire & Safety

Nice To Haves

Association of Community Rehabilitation Educators (ACRE) certification
CWIC certification within 12 months of hiring

Responsibilities

Tracks and processes Organized Health Care Delivery System (OHCDS) payments to vendors using accounts payable, including but not limited to families, UBER, SEPTA, LANTA, PRT
Enters OHCDS billing into the electronic health record (EHR).
Tracking unit utilization for all-day services in assigned programs.
Track day service staff training.
Support compliance projects as assigned.
Act in partnership with Revenue Cycle Management, performing weekly checks on ready-to-bill encounters for day services.
Support individuals in Benefits Counseling services.
Track day service referrals and interface with the Admissions team.
Completes all other duties as requested by either the Senior Director of Employment and Day Services or the Community and Day Services Manager.
Occasional evening and weekend work, occasional overnight travel.