Day School Admin & Finance Coordinator
About The Position
Handles all duties related to office management, financial tasks and reports student/family/staff databases, and program support. This role oversees all administrative tasks as required by the Day School, maintains the Procare database of families and students, and manages physical children's files. The coordinator also generates various reports, completes routine financial tasks such as tuition postings and billing, assists the Director with tuition assistance records and budget management, and creates/edits forms for the Day School. Additionally, this position supports volunteer fundraising committees and liaises with enrichment class vendors. Other functions include supporting teaching staff with start-of-school preparations and providing general assistance in other areas of the church's ministry.
Requirements
- Advanced Computer and Internet skills (Word, Excel, PowerPoint, Publisher, Outlook)
- Confidentiality
- Accounting; fiscal record keeping
- Telephone and administrative skills
- Event Planning
- Excellent Communication
Responsibilities
- Oversees all administrative tasks as required by the Day School.
- Maintains the Procare database of families and students (system supervisor).
- Maintains current physical children’s files; archives annually as needed.
- Generates reports for registration/enrollment, volunteer support, class information/directory, as needed.
- Completes routine financial tasks, i.e., tuition/fee postings, billing, check requests, receipt/tuition summary requests, collections, end of month financial reports, etc.
- Assists Director in maintaining tuition assistance records and confidential contact with families.
- Creates and edits forms for the Day School as requested: applications, enrollment forms, webforms, etc.
- Supports volunteer fundraising committees (Book Fair, Spring Picnic, Fundraising, Pictures/Tours).
- Liaises with optional enrichment class vendors: Enrichment Services and Soccer Shots.
- Assists Director in DS budget management.
- Maintains/updates staff handbook, family handbook, and other policy and procedure manuals as requested by the Director.
- Supports teaching staff with start of school prep, rosters, family contact information, reports, tasks related to fundraising, Book Fair information, and other projects as requested.
- General assistance in any area of the church's ministry where talents and abilities are needed or requested.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
