Day School Admin & Finance Coordinator
About The Position
Overall Responsibility Handles all duties related to office management, financial tasks and reports student/family/staff databases, and program support. Essential Job Functions Oversees all administrative tasks as required by the Day School. Mains the Procare database of families and students (system supervisor). Mains current physical children’s files; archives annually as needed. Generates reports for registration/enrollment, volunteer support, class information/directory, as needed. Completes routine financial tasks, i.e., tuition/fee postings, billing, check requests, receipt/tuition summary requests, collections, end of month financial reports, etc. Assists Director in maintaining tuition assistance records and confidential contact with families. Creates and edits forms for the Day School as requested: applications, enrollment forms, webforms, etc. Supports volunteer fundraising committees (Book Fair, Spring Picnic, Fundraising, Pictures/Tours). Liaises with optional enrichment class vendors: Enrichment Services and Soccer Shots Assists Director in DS budget management. Mains/updates staff handbook, family handbook, and other policy and procedure manuals as requested by the Director. Other Job Functions Supports teaching staff with start of school prep, rosters, family contact information, reports, tasks related to fundraising, Book Fair information, and other projects as requested. General assistance in any area of the church's ministry where talents and abilities are needed or requested.
Requirements
- Advanced Computer and Internet skills (Word, Excel, PowerPoint, Publisher, Outlook)
- Confidentiality
- Accounting; fiscal record keeping
- Telephone and administrative skills
- Event Planning
- Excellent Communication
Responsibilities
- Handles all duties related to office management
- Handles financial tasks
- Reports student/family/staff databases
- Provides program support
- Oversees all administrative tasks as required by the Day School
- Maintains the Procare database of families and students
- Maintains current physical children’s files; archives annually as needed
- Generates reports for registration/enrollment, volunteer support, class information/directory, as needed
- Completes routine financial tasks, i.e., tuition/fee postings, billing, check requests, receipt/tuition summary requests, collections, end of month financial reports, etc.
- Assists Director in maintaining tuition assistance records and confidential contact with families
- Creates and edits forms for the Day School as requested: applications, enrollment forms, webforms, etc.
- Supports volunteer fundraising committees (Book Fair, Spring Picnic, Fundraising, Pictures/Tours)
- Liaises with optional enrichment class vendors: Enrichment Services and Soccer Shots
- Assists Director in DS budget management
- Maintains/updates staff handbook, family handbook, and other policy and procedure manuals as requested by the Director
- Supports teaching staff with start of school prep, rosters, family contact information, reports, tasks related to fundraising, Book Fair information, and other projects as requested
- General assistance in any area of the church's ministry where talents and abilities are needed or requested
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What This Job Offers
Education Level
No Education Listed
Number of Employees
101-250 employees
