Database Specialist

AHRC Nassau • Glen Head, NY

2d • Onsite

About The Position

The Database Specialist provides administrative and data management support to the Community Resources Department. This role is responsible for maintaining accurate donor, membership, and constituent records across multiple databases and systems used by AHRC Nassau, AHRC Foundation and its affiliated organizations. The Database Specialist plays a key role in ensuring the accuracy, organization, and timely processing of data and membership information that supports the work of AHRC Nassau, AHRC Foundation and its affiliated organizations. This position embraces diversity in all its forms and strives to create an inclusive, welcoming environment where every individual feels valued. They demonstrate cultural awareness and actively support a culture of equity and inclusion.

Requirements

• High school diploma with a minimum of three years of experience working with databases, accounting records, or administrative data management; or a relevant undergraduate degree in business, accounting, information systems, nonprofit management, or a related field.
• Strong attention to detail and demonstrated accuracy in data entry and recordkeeping.
• Ability to maintain confidential donor and financial information with discretion.
• Strong organizational skills and the ability to manage multiple tasks and meet deadlines.
• Ability to learn and work across multiple databases and software systems.

Nice To Haves

• Experience working with nonprofit donor or membership databases, particularly Blackbaud Raiser's Edge or Blackbaud Luminate.
• Experience with gift processing, donor records, or membership management in a nonprofit environment.

Responsibilities

• Enter gifts, pledges, and payments daily with a high degree of accuracy while ensuring compliance with IRS regulations for 501(c)(3) organizations and charitable contributions for AHRC Nassau, AHRC Foundation and its affiliated organizations (Citizens Options Unlimited and Brookville Center for Children’s Services).
• Perform data entry across multiple platforms including Blackbaud Raiser's Edge, Blackbaud Luminate, Excel, and Word.
• Generate timely receipts, acknowledgments, and pledge reminders for all donations and events.
• Maintain accurate donor, membership, and constituent records by updating information across multiple databases and systems.
• Generate acknowledgments and reports, ensure data integrity, and assist with database maintenance and data review across systems including Blackbaud Raiser's Edge, Blackbaud Luminate, Excel, and Word.
• Maintain membership accounts, manage membership lists, and coordinate renewal and prospect mailings.
• Assist with special events and department projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees