Database & Advancement Assistant

Paws With A Cause•Leighton Township, MI

2d•$17 - $21•Onsite

About The Position

Paws With A Cause® is looking for an organized, detail-oriented, friendly person to join our Advancement team! The right person will be able to multi-task, handle shifting priorities, and stay organized! PAWS' offers a great Benefits Package including medical, dental, vision, Employer-paid Short-term Disability, and Voluntary Life Insurance; Long-Term Disability, a generous PTO (Paid Time Off) Package, 10 Paid Holidays upon starting, and more! This is a Full-time, hourly position with 40 hours per week. Hourly rate is between $17-$21 commensurate with experience.Base hours are Mon-Fri 8:00am-4:30p. Apply today! About Paws With A Cause Paws With A Cause (PAWS) exists to create opportunities to live with dignity, companionship and confidence. We do our best work by embodying our core values: adaptability, dedication, innovation, optimism, and gratitude To transform lives and strengthen communities through partnerships with custom-trained working dogs Position Summary The Database & Advancement Assistant provides administrative and operational support to the Advancement team, with a primary focus on donor database management, gift processing, donor acknowledgements, and day-to-day department support. This role is ideal for someone who is highly organized, detail-oriented, and passionate about supporting fundraising efforts through accurate data management and exceptional customer service. The Database & Advancement Assistant plays an important role in ensuring donors receive timely, accurate, and meaningful communication while helping maintain the integrity of the organization’s fundraising systems and records.

Requirements

High school diploma or GED required; associate or bachelor’s degree preferred.
Minimum of 2–3 years of administrative, database, or office support experience.
Experience working in fundraising, nonprofit operations, or customer service preferred.
Experience with Raiser’s Edge NXT or CRM systems.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Comfort with taking direction from multiple team members.
Ability to independently research, organize, and share information from diverse sources.
Highly proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Experience with Raiser’s Edge NXT or similar CRM/database system.
Ability to handle sensitive and confidential information with professionalism.
Positive attitude and strong interpersonal skills with a collaborative approach to teamwork.

Nice To Haves

associate or bachelor’s degree preferred.
Experience working in fundraising, nonprofit operations, or customer service preferred.

Responsibilities

Process and record donations accurately and in a timely manner, including online gifts, checks, and event revenue.
Maintain and update donor and constituent records within the fundraising database, ensuring data accuracy and integrity.
Prepare and distribute donor acknowledgements, tax receipts, and special donor notifications.
Provide administrative support to Advancement team leadership. This may include scheduling meetings, preparing materials, making travel arrangements, ordering and maintaining supplies, and coordinating calendars.
Respond professionally and courteously to donor inquiries by phone, email, and mail.
Support fundraising events through administrative coordination, tracking sponsorships and auction items, and maintaining attendee records.
Maintain organized digital and physical filing systems and uphold confidentiality of donor information.
Other duties as assigned
Assist with donor research projects.
Handwrite donor thank-you notes and stewardship cards.
Participate in organization-wide events, volunteer activities, and other special projects as assigned.