Data & Systems Coordinator

Youth ERA•Eugene, OR

1d•$25 - $26•Hybrid

About The Position

We're looking for someone who loves building the systems and tools that make good work possible behind the scenes. You'll be the person who knows exactly how the project is doing, who spots a gap before it becomes a problem, and who builds the resources that help rural organizations succeed at bringing on peer support staff. You'll report to the Learning & Development Director and help make sure Youth Era's rural peer workforce project runs on solid ground. You'll build the tools and criteria that help rural organizations get ready to bring on peer support staff, keep track of how the project is doing over time, and step in to support partner conversations. You'll work closely with the Rural Outreach & Training Consultant to map and prioritize rural partner organizations, track project outcomes, and build tools that help organizations successfully employ and retain Peer Support Specialists (PSS) and Youth Support Specialists (YSS). You'll also deliver hands-on technical assistance, workforce readiness support, onboarding, and implementation coaching directly to rural host sites, with a regional focus on Southern Oregon, based out of Grants Pass. This is a hybrid remote position. You'll travel to rural host sites across Southern and Frontier Oregon on a monthly basis with some overnight stays. We strongly encourage applicants to provide a cover letter as it allows them to showcase their personality, passion, and specific qualifications for the position they are applying for. Research shows that women and BIPOC individuals are often hesitant to apply for positions unless they feel confident they can fulfill every task outlined in the job description. At our organization, our priority is to find the most qualified candidate for the job. We recognize the value of diverse experiences and perspectives, and we're committed to considering any equivalent combination of knowledge, skills, education, and experience.

Requirements

Strong project management skills, including the ability to manage timelines, deliverables, and multiple moving parts at once
Strong organizational and data management skills: comfortable building and maintaining tracking tools, spreadsheets, or databases
The ability to take information and communicate it clearly to others
Understanding of peer support or behavioral health workforce development
Willingness to travel occasionally for partner mapping conversations, organizational site visits, or events
A valid driver's license, reliable vehicle, and car insurance
The ability to build trust and rapport with rural partner organizations
Strong written and verbal communication skills
A trauma-informed, strengths-based, culturally responsive, peer-centered approach to the work
Strong attention to detail and follow-through
Comfort coordinating across multiple roles and departments to keep deliverables on track
The ability to spot patterns and flag problems preemptively
A strong understanding of the peer role
Respect for rural communities and local knowledge
Confidence contributing to partner conversations
Strong time management skills
Comfort with computers, Google Workspace, virtual meeting tools, and data tracking systems

Nice To Haves

Experience with Medicaid billing pathways, Traditional Health Worker (THW) or peer certification requirements
Experience with data or tracking systems such as HMIS, Fidelity EHR, or similar platforms
Experience building training materials or organizational readiness toolkits
Experience with grant reporting or outcome tracking
Experience providing technical assistance, coaching, or consultation to community organizations

Responsibilities

Build and maintain organizational readiness criteria and technical assistance toolkit
Create and organize digital materials, guides, and resources
Update toolkit materials as the readiness model evolves
Build and maintain tracking tools and templates used across the project
Build and maintain a partner map across all priority counties
Participate in barrier assessment conversations with rural organizations
Serve as a point of contact for ongoing partner feedback and questions
Document barrier patterns for the team
Maintain monthly data on recruitment, organizational development, and retention
Track certified peer employment status at 3, 6, and 9 months post-certification
Analyze trends and patterns in project data to inform strategy and risk management
Flag data gaps and support quarterly quality improvement reviews
Coordinate timelines and deliverables across multiple internal stakeholders
Maintain the reporting calendar and proactively flag upcoming deadlines
Track outstanding action items from quarterly reviews through to completion
Keep project documentation organized and accessible across the life of the grant
Document rural peer compensation patterns for future advocacy
Support required reporting
Prepare data for recurring reviews and meetings
Attend weekly staff meetings
Communicate regularly with your supervisor
Track expenses and mileage using Youth Era-approved systems
Record hours worked using Youth Era-approved systems
Comply with current policies in the Youth Era Employee Handbook
Take on other duties as needed