Data Specialist

The Quad Preparatory School•New York, NY

1d•$70,000 - $90,000•Onsite

About The Position

The Data Specialist supports the school's outcome data infrastructure and reporting needs by maintaining student and operational databases, ensuring data accuracy and integrity, and assisting staff and leadership in translating raw data into clear, actionable reports. This role combines technical database management with applied statistical analysis to support instructional decision-making, compliance reporting, and school improvement efforts.

Requirements

3-5 years experience in data analysis role
Bachelor's degree in a related field (e.g, data analytics, statistics, information systems) or equivalent professional experience
Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data visualization tools
Excellent attention to detail and data accuracy
Strong organizational and time-management skills
Ability to handle sensitive student information with discretion and in compliance with privacy regulations
Clear communication skills, including the ability to present data to non-technical audiences
Familiarity with education data reporting requirements
Experience creating dashboards or visualizations (e.g., Excel, Google Data Studio/Looker Studio, Tableau)
Knowledge of SPSS or other statistical analysis software (or equivalent)

Nice To Haves

Experience working in a K–12 school or district setting, particularly with student information systems (Veracross or other similar system)

Responsibilities

Maintain, update, and audit testing, assessment, and outcome data in the student information systems (SIS) and other school databases to ensure accuracy and completeness
Manage testing, assessment, and outcome data entry, imports/exports, and data cleaning processes across multiple platforms
Develop and maintain organized data structures (e.g., in Airtable, Excel, or SIS platforms) for tracking attendance, assessments, discipline, enrollment, and other key metrics
Ensure data security and confidentiality in compliance with FERPA and other applicable privacy regulations
Troubleshoot data discrepancies and collaborate with IT/vendors to resolve system issues
Assist in designing, generating, and formatting reports for administrators, teachers, and external stakeholders (e.g., state/district reporting, grant compliance, board presentations)
Support statistical analysis of student performance data, attendance trends, and program outcomes
Create dashboards, charts, and visualizations that clearly communicate trends and findings
Assist with data interpretation to support MTSS, program evaluation, and school improvement planning
Prepare ad hoc reports and data pulls as requested by leadership
Work closely with administrators, teachers, and counselors to understand data needs and deliver timely, accurate information
Provide training or guidance to staff on data entry best practices and basic report reading
Support annual state and federal reporting cycles as needed