Data Records Specialist

Vassar College • Poughkeepsie, NY

12d • Hybrid

About The Position

The Data Records Specialist provides support to the Office of Advancement in the Advancement Services Department, reporting to the Director of Gifts and Records. This is a part-time, CWA Union position with hybrid eligibility upon approval.

Requirements

• Three years of progressively responsible administrative support experience.
• Strong computer skills including proficiency with Google Suite, Microsoft Word Office suite and ability to learn additional technical systems.
• Ability to consistently apply policies and procedures.
• Strong written and verbal communication skills.

Responsibilities

• Support accurate and secure data entry, retention, and utilize pre-built reports for systems and processes.
• Download daily deposits from the Online Giving Platform, identify unknown and/or duplicate donors, identify tribute gifts, and connect to donors on CRM, forward information to advancement personnel as necessary.
• Monitor reports, emails, and alerts to update and/or correct the database appropriately, including any deceased constituents.
• Communicate with advancement personnel as necessary.
• Attend department events to support the successful execution of the event by welcoming attendees, answering event questions, and referring attendees or vendors to the event host for further information.
• Assist supervision of student employees including posting of position, hiring, training, task assignments, providing feedback, and timesheet approvals.
• Provide support to the new student/parent project as needed.
• Communicate in multiple modes with department members, vendors, on-campus offices, alumnae/i, volunteers, and/or other off-campus partners to complete departmental tasks.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed