Data Management Specialist

UNC-Chapel Hill • Chapel Hill, NC

6d

About The Position

The Data Management Specialist is responsible for reviewing and processing budget loads for new awards, amendments, modifications, and budget revisions involving non-restricted funds. This role ensures accuracy and compliance by reviewing and analyzing information and identifying and resolving errors before entering data into the system – often exercising independent decision-making to meet deadlines. It also involves addressing complex scenarios and supporting the development of related processes and policies. The position performs financial analysis, generates reports to monitor and validate transactions, and maintains data integrity across systems. A high degree of accuracy is essential, as errors could result in financial loss for the University, audit disallowances, and reputational risk for the Office of Sponsored Programs. In addition, the Data Management Specialist provides guidance and training to Award Management and Financial Reporting staff on budget loads, revisions, and account code selection. Serving as a subject matter expert for sponsored project data entry and system use, the role supports staff with questions and system needs, interprets relevant policies, contributes to the development and enhancement of research administration and financial management procedures, reports, and documentation. The position delivers high-quality, efficient service, focusing on customer satisfaction, actively collaborating with internal and external stakeholders, participating in committees, and ensuring the delivery of accurate and reliable financial information.

Requirements

• Knowledge of accounting, budgeting, and business practices, including the ability to analyze and report on financial data within complex financial systems.
• Ability to understand, interpret, and apply sponsor terms, conditions, and financial requirements related to research awards.
• Demonstrated strong organizational, time management, and prioritization skills with the ability to perform work accurately, efficiently, and in a timely manner.
• Demonstrated ability to be flexible and adaptable in a fast-paced environment.
• Demonstrated ability to understand, interpret, and apply the fiscal requirements, terms, and conditions of many sponsoring agencies.
• Demonstrated strong customer service skills.
• Demonstrated strong verbal and written communication skills, including the ability to communicate effectively with a variety of audiences (e.g. PIs, department representatives, campus units, external partners).
• Ability to work effectively with individuals at all levels, demonstrating professionalism, diplomacy, courtesy, and tact.
• Demonstrated ability to analyze financial data from a complex financial system.
• Proficiency with Microsoft Excel.

Nice To Haves

• Experience in a university sponsored research office or equivalent setting.
• Experience with UNC -CH systems such as RAMSeS, ConnectCarolina, and Infoporte.
• Ability to perform high-volume data entry with a strong emphasis on touch typing and 10-key proficiency.

Responsibilities

• Reviewing and processing budget loads for new awards, amendments, modifications, and budget revisions involving non-restricted funds.
• Ensuring accuracy and compliance by reviewing and analyzing information and identifying and resolving errors before entering data into the system.
• Exercising independent decision-making to meet deadlines.
• Addressing complex scenarios and supporting the development of related processes and policies.
• Performing financial analysis.
• Generating reports to monitor and validate transactions.
• Maintaining data integrity across systems.
• Providing guidance and training to Award Management and Financial Reporting staff on budget loads, revisions, and account code selection.
• Serving as a subject matter expert for sponsored project data entry and system use.
• Supporting staff with questions and system needs.
• Interpreting relevant policies.
• Contributing to the development and enhancement of research administration and financial management procedures, reports, and documentation.
• Delivering high-quality, efficient service, focusing on customer satisfaction.
• Actively collaborating with internal and external stakeholders.
• Participating in committees.
• Ensuring the delivery of accurate and reliable financial information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed