Data Licensing & Operations Manager

Chartis

1d•$120,000 - $150,000•Remote

About The Position

Chartis comprises 1,000 professionals who value working for a purpose-driven organization, people who have committed their careers to helping providers, payers, technology innovators, retail companies, and investors create and embrace solutions that reshape healthcare for the better. We work with over 900 clients annually to help make US healthcare more affordable, accessible, safe, and human. Through our family of brands—Chartis, Jarrard, Greeley, and HealthScape Advisors—we have created a culture that prioritizes respect for our clients, commitment to each other, and unwavering integrity. From physicians, nurses, healthcare executives, and community health leaders to strategists, digital advisors, transactions experts, and healthcare futurists, we bring a diverse set of perspectives to assess healthcare challenges from every angle. Believing in what we do helps us attract and retain the best and brightest because the work we do every day makes a meaningful impact. This theme of believing in a better way forward is woven into our brand, Believe in better. Join us and become a believer. Chartis has offices in Boston, Chicago, New York, San Francisco, Washington D.C., and Nashville. Remote work is allowed. Working within Chartis’ Data Platform & Infrastructure team, the Data Licensing & Operations Manager is a highly independent individual contributor responsible for the end-to-end operational management of Chartis’ third-party data portfolio. This role spans data procurement, contract and licensing administration, vendor relationship management, and the project management of data operations initiatives that underpin Chartis’ advisory and analytical work. You will own the full lifecycle of external data relationships – from sourcing and negotiating new data acquisitions to managing renewals, tracking usage against contractual terms, and ensuring adherence to reporting and compliance obligations. We’re looking for a detail-oriented, operationally driven professional who is comfortable working independently across legal, finance, and practice leadership stakeholders, and alongside our data and analytics experts.

Requirements

5–7 years of experience in vendor management, procurement, contract administration, or data operations roles, ideally within a professional services, consulting, or healthcare data environment.
Bachelor’s degree in business, information management, healthcare administration, or a related field.
Demonstrated experience negotiating and administering data licensing or software procurement agreements, including familiarity with contract terms such as permitted use, data field restrictions, sublicensing, and audit rights, especially with respect to syndication for use in product and AI model development.
Strong project management skills. Able to independently manage multiple concurrent workstreams, track milestones, and communicate status to stakeholders without close supervision.
Experience managing vendor relationships, including renewals, performance reviews, issue escalation, and ongoing relationship governance.
Familiarity with healthcare data types and vendors (e.g., claims, clinical, benchmarking, market data) and an understanding of how data use rights and regulatory constraints (e.g., HIPAA, DUA terms) apply to third-party data in a healthcare context.
Meticulous attention to detail with strong organizational skills. Able to maintain accurate records across a complex portfolio of contracts, timelines, and usage obligations.
Strong written and verbal communication skills, with the ability to translate contract and licensing terms for non-legal audiences and negotiate effectively with external vendors.
Enthusiasm for operational excellence, process improvement, and building scalable systems for managing complex data vendor portfolios.

Nice To Haves

Exposure to healthcare consulting or professional services environments is strongly preferred.

Responsibilities

Partner with practice leaders and Chartis’ Strategic Intelligence and Technology team to evaluate new data needs, assess vendor options, determine financial implications, and translate business requirements into clear procurement specifications.
Manage the end-to-end procurement lifecycle for third-party data assets, including vendor identification, overseeing competitive evaluations, contract negotiation, and onboarding of new data sources in partnership with data engineering.
Serve as the primary point of contact for third-party data vendors, managing ongoing relationships, resolving issues, coordinating access and delivery, and conducting periodic performance reviews.
Administer and maintain all third-party data licensing agreements, including tracking contract terms, permitted use rights, data field restrictions, and reporting obligations across the full vendor portfolio.
Guide pricing strategy and cost allocation models for firmwide use of managed data and analytics assets.
Identify opportunities to rationalize the data vendor portfolio, consolidating redundant sources, retiring underutilized contracts, and improving overall ROI on third-party data spend.
Build and maintain a centralized data vendor inventory, documenting all active contracts, licensing terms, renewal dates, cost, and usage metrics in a format accessible to relevant stakeholders.
Own the vendor renewal calendar, proactively managing renewal timelines, conducting usage and value assessments ahead of renewals, and leading renegotiations to optimize cost and contract terms.
Track and enforce data usage compliance, monitoring actual usage against contractual allowances, maintaining audit-ready records, and ensuring adherence to vendor-imposed reporting requirements.
Lead project management for data operations initiatives, including new data acquisitions, research projects, and internal data programs.