Data Entry Specialist – 8 Month Contract

Bird Construction•Mississauga, ON

6d•Onsite

About The Position

Reporting to the Finance Support Manager, the Data Entry Specialist is responsible for accurately entering invoice information into our document management system. The successful candidate will work closely with the site teams and the Industrial East Finance team to ensure all invoices are submitted and paid on time along with other duties. Potential opportunity for transition to full-time employment upon successful completion of the contract. This position is based out of Mississauga, ON.

Requirements

Data administration or relevant experience of at least 2 years
Excellent communications skills, customer service mindset, and a team player attitude
Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy
Ability to forge, grow, and maintain positive relationships with multiple stakeholders
Ability to work within tight deadlines and prioritization of work to achieve them

Nice To Haves

Experience working in the construction industry considered an asset
Experience with OnBase and/or Viewpoint Accounting System considered an asset

Responsibilities

Review incoming supplier and subcontractor invoices for accuracy and coding
Index supplier and subcontractor invoices into OnBase and Viewpoint accounting systems
Match invoices to purchase orders and packing slips when applicable
Flag discrepancies and communicate with internal teams for resolution
Reconcile vendor statements and respond to inquiries
Maintain organized digital records of invoices
Assist with generating reports and reconciling accounts as needed
Liaise with project teams, vendors, and clients, maintaining positive relationships and troubleshooting issues
Provide other administrative support by operations staff and project teams
Other duties as required