Data Entry Specialist

Aston Carter • St. Louis, MO

2d • $25 - $28 • Onsite

About The Position

The Time Entry Specialist accurately records and reconciles hourly employee work hours and contractor timesheets while providing administrative support to the office. This role focuses heavily on daily data entry and timecard management for a large group of employees, ensuring that hours are correctly assigned to projects and that documentation is complete and accurate.

Requirements

• Strong administrative experience with a focus on data entry and office support.
• Proficiency and comfort using Microsoft Office applications.
• Excellent written and verbal communication skills.
• Ability to perform repetitive work accurately and consistently.
• High attention to detail, particularly in reviewing and entering timekeeping data.
• Ability to follow established processes and meet daily deadlines.
• Strong organizational skills for managing multiple timecards and invoices.

Nice To Haves

• Experience working in an office environment supporting hourly employees or contractors.
• Familiarity with timekeeping processes and project-based hour allocation.
• Ability to build positive working relationships and contribute to a strong team culture.
• Comfort working with staffing agency invoices and basic reconciliation tasks.

Responsibilities

• Perform daily batch time entry for approximately 40–60 hourly employees, ensuring all hours are accurately recorded.
• Assign employee hours to the correct projects based on current work assignments.
• Serve as backup to the Office Manager by supporting various administrative tasks as needed.
• Help plan, coordinate, and organize office events and activities.
• Reconcile contractors’ timesheets with invoices from staffing agencies to ensure consistency and accuracy.
• Follow up with employees regarding missing timecards or timecards that appear incomplete or incorrect.
• Maintain organized records of time entry and timesheet documentation for auditing and reporting purposes.
• Identify and correct data entry errors in timekeeping records.
• Communicate clearly with employees and internal stakeholders to resolve timecard discrepancies.
• Support a positive and collaborative office culture through reliable and consistent administrative support.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed