Data Entry Specialist
About The Position
Our client is an end-to-end designer, manufacturer, and distributor of packaging solutions for international retailers. With nearly 50 years of experience, the company protects products in transit, enhances shelf visibility, and improves user experience through collaborative, streamlined solutions—reducing complexity while delivering reliable, scalable packaging from concept to distribution. Position Overview Our client is looking for an experienced and organized Data Entry Specialist to discern, manage, and accurately review raw data, data variance, invoices, and other account management data points. Qualified candidates will be part of a collaborative team and deliver accurate data entry.
Requirements
- Prior experience in data entry, clerical, and/or administrative roles is a plus.
- Ability to manage multiple tasks and offer deliverables in a timely manner.
- Experience with data entry and/or invoicing software.
- High attention to detail with strong organizational skills.
- Strong oral and written communication skills.
- Ability to work independently and as part of a team.
Nice To Haves
- Certifications in data management, office administration, and/or computer applications is a plus.
Responsibilities
- AP processing / data entry
- Enter invoices/credits accurately and timely
- Ensure correct vendor, terms, dates, PO/receiving match (if applicable), and coding
- Maintain clean documentation for approvals and audit trail
- Vendor statement reconciliation
- Compare vendor statements to your AP aging/open items
- Identify what’s missing on either side (unposted invoices, unapplied credits, misapplied payments, duplicates)
- Discrepancy resolution
- Investigate variances (pricing differences, short shipments, tax/freight, duplicate invoices, credit not received, payment not applied)
- Coordinate internally with purchasing/receiving/operations and externally with the vendor
- Drive items to closure (credit issued, invoice corrected, payment corrected, etc.)
- Vendor communication / relationship management
- Act as the point person for vendor billing questions
- Request backup, confirm balances, obtain missing invoices/credits
- Prevent escalation (holds, COD terms, collections)
- Accounting fundamentals: GL understanding
- Code invoices to the correct GL accounts, departments, locations, projects, etc.
- Understand what the coding impacts (expense classification, COGS vs OPEX, accruals)
- Budget awareness
- Know how expenses hit budgets and flag anomalies
- Support managers by identifying “unexpected” spend or miscodes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
