Data Entry Specialist- Employment Services

Amity Foundation•Los Angeles, CA

1d•$22 - $24

About The Position

The Data Clerk Specialist provides administrative, data, and participant support to the WIOA-funded workforce development program. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards

Requirements

Excellent organizational skills and attention to detail.
Ability to foster teamwork and cohesiveness.
Excellent written and verbal communication skills.
Ability to manage competing task with tight deadlines.
Extensive knowledge of office management systems and procedures.
Ability to maintain confidential information.
Ability to work well under minimal supervision.
Ability to operate general office equipment.
Proficient in Microsoft Office Suite, Excel or similar software.
Able to interact with agency and department heads and correctional officials.
As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background

Responsibilities

Performs a variety of clerical and administrative tasks for the project including, but not limited to, entering, updating, and maintaining accurate participant data across multiple databases and case management systems
Establishes and maintains files and records, which may include clinical or other confidential materials
Review participant files to ensure all WIOA/Amity-required eligibility, enrollment, service, and outcome documentation is complete
Conduct outreach to students via phone, email, or in person to support follow-up, retention, and documentation collection
Collect, verify, upload, and track certifications, credentials, employment verification, and wage documentation
Support students in acquiring employment skills, preparing resumes, practicing interview techniques, and securing job placements.
Document all progress, services provided, and employment outcomes thoroughly in the studentâs files and the Apricot data management system and additional data management systems required by programs
Document participants contact notes, services provided, milestones, and outcomes in a timely manner
Support preparation, submission, and tracking of Purchase Order (PO) requests for student support services
Assist with distribution of approved support services and obtain required participant signatures and acknowledgments
Maintain and update grant-specific tracking tools, dashboards, spreadsheets, and program boards
Assist Case Managers with data cleanup, error resolution, and deadline-driven reporting requirements
Support internal audits, monitoring visits, quality assurance reviews, and data validation efforts
Coordinate with program, finance, and compliance teams to ensure accurate tracking of services and expenditures
Provide general clerical and administrative support while maintaining strict confidentiality of participant information
Support additional programmatic, administrative, and data-related duties within the Employment Services Department as assigned
Assist with special projects, departmental initiatives, and cross-program support efforts as needed to meet operational and grant requirements
Attend workshops, campus, partner and department meetings, and training as requested by supervisor
Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
Attend and participate in Amity community building functions.
Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
Processes office and departmental supplies, insuring we have necessary items on a consistent basis
Performs and completes other related duties as assigned
Maintain punctual and regular attendance as an essential job function.